Part-Time Payroll & Admin Specialist (Flexible Hours)

Hatched Recruitment Group; England; On-site; GBP 17,000 - 22,000; Part time

Job summary

Hatched Recruitment Group is seeking a Payroll & Administration Assistant to join on a part-time basis (4 hours per day, Mon–Fri) to cover maternity leave.

You will process timesheets, invoices and financial records, liaise with contract managers and suppliers, and support billing and compliance tasks while you work independently. There is flexibility around working hours (e.g., 8am-12pm, 10am-2pm or 12pm-4pm) and standard DBS is required.

Qualifications

• Previous experience in an accounts, finance or administrative role.
• Good attention to detail and strong organisational skills.
• Confident using computer systems and maintaining accurate records.
• Good communication skills and the ability to liaise with colleagues, customers and suppliers.
• Able to manage workloads efficiently and work independently.

Responsibilities

• Enter and verify engineers' timesheets and job reports.
• Process purchase card receipts and code transactions on the online banking system.
• Calculate and check overtime hours before submission to Payroll.
• Liaise with Contract Managers and Supervisors to investigate and resolve invoicing queries.
• Prepare and issue monthly invoices to customers via email and customer systems.
• Maintain accurate accounting records and ensure all supporting documentation is available.
• Chase outstanding reports, invoices and supporting paperwork from engineers, subcontractors and suppliers.
• Upload statutory compliance certificates and documentation to client portals and compliance trackers.
• Process contract renewals, variations and other contractual requests, ensuring records are kept up to date.
• Provide general administrative support and assist with other duties as required.

Skills

Attention to detail

Organisational skills

Communication skills

Independent worker

Computer literacy

Job description

Hatched Recruitment Group is seeking a Payroll & Administration Assistant to join on a part-time basis (4 hours per day, Mon–Fri) to cover maternity leave.

You will process timesheets, invoices and financial records, liaise with contract managers and suppliers, and support billing and compliance tasks while you work independently. There is flexibility around working hours (e.g., 8am-12pm, 10am-2pm or 12pm-4pm) and standard DBS is required.