Payroll Administrator

SMART Education Recruitment; West Midlands; Hybrid; GBP 14,000 - 17,000; Part time

Benefits offered by this job

30 days holiday

Hybrid working

Early finish on Fridays

Training and development

Staff rewards

Job summary

SMART Education Recruitment is hiring a Part-Time Payroll Administrator in the West Midlands. You will ensure weekly payroll is accurate and timely, collaborate with consultants, candidates and schools, and handle queries while meeting tight deadlines.

Working hours are 9:00–16:30 Monday, Tuesday and Friday with hybrid flexibility: work from home on Mondays and attend the Oldbury office on Tuesdays and Fridays. This permanent role offers pro rata salary £15,900 per annum based on £26,500 FTE.

Qualifications

• Previous payroll, finance, or administration experience.
• Excellent attention to detail and accuracy.
• Strong numerical and IT skills.
• Good working knowledge of Microsoft Excel.
• Experience in recruitment or weekly payroll is advantageous (training will be provided).

Responsibilities

• Process weekly payroll information accurately and on time.
• Check and process candidate timesheets.
• Chase outstanding and unauthorised timesheets.
• Liaise with schools, candidates, and consultants regarding timesheet queries.
• Respond to candidate payroll and pay enquiries.
• Check hours, rates, and payroll details for accuracy.
• Maintain accurate payroll and candidate records.
• Update information on internal CRM and systems.
• Liaise with umbrella companies and external payroll providers as needed.
• Identify and resolve discrepancies before payroll deadlines.
• Produce and check payroll reports.
• Support the wider administration and recruitment team where required.
• Ensure confidential payroll and personal information is handled appropriately.

Skills

Payroll

Finance

Administration

Attention to detail

Microsoft Excel

Communication

Prioritise workloads

Teamwork

Tools

Microsoft Excel

CRM systems

Job description

Looking for a flexible, part-time role in payroll administration? Join a team where work-life balance and personal growth are valued, and your attention to detail will make a real difference. This opportunity offers you varied responsibilities, hybrid working, and the chance to become an integral part of a dedicated education recruitment consultancy.

What's in it for you?

• 30 days holiday (including 5 days term-time holiday allowance)
• Additional day's holiday for each year of service
• Reduced working hours during school holidays
• Early finish on Fridays
• Hybrid working blend of office and remote work
• Flexible working and a genuine focus on work-life balance
• Ongoing training and development opportunities
• Staff reward and recognition schemes
• Supportive and friendly team environment

The Role

As a Part-Time Payroll Administrator, you will play a crucial part in ensuring temporary workers are paid accurately and on time every week. You'll collaborate with recruitment consultants, candidates, and clients to resolve queries and ensure precise processing of all information within tight deadlines.

Your working hours will be 9:00 to 16:30 on Monday, Tuesday, and Friday. Enjoy hybrid flexibility: work from home on Mondays, and join the team in the Oldbury office on Tuesdays and Fridays. This is a permanent, part-time position, with a pro rata salary of £15,900 per annum (based on a full-time equivalent of £26,500).

Responsibilities

• Process weekly payroll information efficiently and within deadlines
• Check and process candidate timesheets
• Chase outstanding and unauthorised timesheets
• Liaise with schools, candidates, and consultants regarding timesheet queries
• Respond to candidate payroll and pay enquiries
• Check hours, rates, and payroll details for accuracy
• Maintain accurate payroll and candidate records
• Update information on internal CRM and systems
• Liaise with umbrella companies and external payroll providers as needed
• Identify and resolve discrepancies before payroll deadlines
• Produce and check payroll reports
• Support the wider administration and recruitment team where required
• Ensure confidential payroll and personal information is handled appropriately

Skills and Experience

• Previous experience in payroll, finance, or administration
• Excellent attention to detail and accuracy
• Strong numerical and IT skills
• Good working knowledge of Microsoft Excel
• Excellent communication and customer service abilities
• Ability to prioritise workloads and meet deadlines under pressure
• Confident in dealing with queries via telephone and email
• Capability to work both independently and collaboratively
• Experience in recruitment, temporary staffing, or weekly payroll is advantageous (training will be provided if needed)

About the Team

You will be joining a friendly, expanding team focused exclusively on the education sector, working with a wide range of schools and settings across the West Midlands. You ll be supported in your career development and valued for your contribution to the business.

If you are an organised, detail-focused administrator seeking a rewarding part-time opportunity in a welcoming and supportive environment, this role could be the perfect fit. Suitable candidates are encouraged to apply and help make a positive impact within education recruitment.