Payroll and Administration Assistant

Hatched Recruitment Group; East Hagbourne; On-site; GBP 17,000 - 22,000; Part time

Job summary

Hatched Recruitment Group in East Hagbourne is looking for an organised Payroll & Administration Assistant to join on a part-time basis (4 hours daily, Mon-Fri) to cover maternity leave. The role provides accounts and administrative support, ensuring timesheets, invoices and financial records are processed accurately and kept up to date.

Key duties include entering and verifying engineers' timesheets, processing receipts, calculating overtime, liaising with managers, issuing invoices,

Qualifications

• Experience in accounts, finance or administrative roles.
• Strong attention to detail and organisational skills.
• Proficient with computer systems and record-keeping.
• Good communication and liaison with colleagues, customers and suppliers.
• Ability to manage workloads independently.

Responsibilities

• Enter and verify engineers' timesheets and job reports.
• Process receipts and code transactions in the online banking system.
• Calculate and check overtime hours before Payroll submission.
• Liaise with Contract Managers to resolve invoicing queries.
• Prepare and issue monthly invoices to customers.
• Maintain accurate accounting records and supporting documents.
• Chase outstanding reports, invoices and paperwork.
• Upload compliance certificates to client portals and compliance trackers.
• Process contract renewals and variations.
• Provide general administrative support as required.

Skills

Attention to detail

Organisational skills

Computer literacy

Communication skills

Workload management

Job description

Payroll & Administration Assistant

We are looking for an organised and reliable Accounts & Administration Assistant to join the team on a part-time basis (4hrs a day, Mon-Fri), covering maternity leave.

The role will involve providing accounts and administrative support, ensuring timesheets, invoices and financial records are processed accurately and kept up to date.

Key Responsibilities

• Enter and verify engineers' timesheets and job reports.


• Process purchase card receipts and code transactions on the online banking system.


• Calculate and check overtime hours before submission to Payroll.


• Liaise with Contract Managers and Supervisors to investigate and resolve invoicing queries.


• Prepare and issue monthly invoices to customers via email and customer systems.


• Maintain accurate accounting records and ensure all supporting documentation is available.


• Chase outstanding reports, invoices and supporting paperwork from engineers, subcontractors and suppliers.


• Upload statutory compliance certificates and documentation to client portals and compliance trackers.


• Process contract renewals, variations and other contractual requests, ensuring records are kept up to date.


• Provide general administrative support and assist with other duties as required.

About You

• Previous experience in an accounts, finance or administrative role.


• Good attention to detail and strong organisational skills.


• Confident using computer systems and maintaining accurate records.


• Good communication skills and the ability to liaise with colleagues, customers and suppliers.


• Able to manage workloads efficiently and work independently.

Additional Information

• Contract: Temporary maternity cover.


• DBS: Standard DBS required.

There is flexibility around working hours, with options such as 8am-12pm, 10am-2pm or 12pm-4pm. Other arrangements may also be considered.