Payroll and Administration Assistant

Confidential; England; On-site; GBP 17,000 - 22,000; Part time

Job summary

Confidential is seeking a part-time Payroll & Administration Assistant to support accounts and administrative tasks during maternity leave. You will verify timesheets, process invoices, and maintain accurate records, with flexible working hours (approximately 4 hours per day, Mon-Fri).

Ideal candidates have experience in accounts or admin, strong attention to detail, and the ability to work independently. DBS is mentioned as a requirement. DBS check is standard.

Qualifications

• Experience in an accounts, finance or administrative role.
• Strong attention to detail and organisational skills.
• Confident with computer systems and accurate record-keeping.
• Good communication with colleagues, customers and suppliers.
• Ability to manage workloads independently.

Responsibilities

• Enter and verify engineers’ timesheets and job reports.
• Process purchase card receipts and code transactions in the online banking system.
• Calculate and check overtime hours before submission to Payroll.
• Liaise with Contract Managers to resolve invoicing queries.
• Prepare and issue monthly invoices to customers via email.

Skills

Accounts experience

Attention to detail

Organisational skills

Computer literacy

Communication

Tools

Online banking system

Accounting software

Job description

Payroll & Administration Assistant

We are looking for an organised and reliable Accounts & Administration Assistant to join the team on a part-time basis (4hrs a day, Mon-Fri), covering maternity leave.

The role will involve providing accounts and administrative support, ensuring timesheets, invoices and financial records are processed accurately and kept up to date.

Key Responsibilities

• - Enter and verify engineers' timesheets and job reports.
• - Process purchase card receipts and code transactions on the online banking system.
• - Calculate and check overtime hours before submission to Payroll.
• - Liaise with Contract Managers and Supervisors to investigate and resolve invoicing queries.
• - Prepare and issue monthly invoices to customers via email and customer systems.
• - Maintain accurate accounting records and ensure all supporting documentation is available.
• - Chase outstanding reports, invoices and supporting paperwork from engineers, subcontractors and suppliers.
• - Upload statutory compliance certificates and documentation to client portals and compliance trackers.
• - Process contract renewals, variations and other contractual requests, ensuring records are kept up to date.
• - Provide general administrative support and assist with other duties as required.

About You

• - Previous experience in an accounts, finance or administrative role.
• - Good attention to detail and strong organisational skills.
• - Confident using computer systems and maintaining accurate records.
• - Good communication skills and the ability to liaise with colleagues, customers and suppliers.
• - Able to manage workloads efficiently and work independently.

Additional Information

• - Contract: Temporary maternity cover.
• - DBS: Standard DBS required.

There is flexibility around working hours, with options such as 8am-12pm, 10am-2pm or 12pm-4pm. Other arrangements may also be considered.