Part-Time Office Manager / Facilities Coordinator

Confidential; Farnham; On-site; GBP 17,000 - 22,000; Part time

Job summary

Confidential is seeking a part-time Office Manager / Facilities Coordinator to oversee the smooth day-to-day running of their Farnham office. The role suits someone organized, proactive and reliable who takes ownership and keeps the workplace running efficiently.

Responsibilities include managing administrative tasks, coordinating supplies and service contracts, liaising with landlords and contractors, handling invoices, expenses and HR administration, and supporting Health & Safety compliance.

Qualifications

• Experience in office management or senior administrative role.
• Experience managing suppliers.
• Experience in financial advisers, HR or Health & Safety would be an advantage.

Responsibilities

• Manage day-to-day office administration, facilities and equipment.
• Coordinate office supplies, suppliers, service contracts and maintenance.
• Liaise with landlords, contractors and utility providers.
• Maintain staff holiday records and assist with new starter administration.
• Provide support with invoices, expenses and general financial administration.
• Assist with HR administration and maintain confidential employee records.
• Coordinate Health & Safety reviews and maintain compliance documentation.

Skills

IT skills

Supplier management

Job description

About the Role

A reputable financial services firm are looking for an organised, proactive and reliable Part Time Office Manager / Facilities Coordinator to oversee the smooth day-to-day running of their office in Farnham.

This is a varied role suited to someone who enjoys taking ownership, solving problems and keeping everything running efficiently.

Key Responsibilities

• Manage day-to-day office administration, facilities and equipment.
• Coordinate office supplies, suppliers, service contracts and maintenance.
• Liaise with landlords, contractors and utility providers.
• Maintain staff holiday records and assist with new starter administration.
• Provide support with invoices, expenses and general financial administration.
• Assist with HR administration and maintain confidential employee records.
• Coordinate Health & Safety reviews and maintain compliance documentation.

About You

• You will have previous experience in an office management or senior administrative role,
• Good IT skills and experience managing suppliers are essential.
• Experience within in a financial advisers, HR or Health & Safety would be an advantage.

Interested?

If you are practical, adaptable and enjoy being at the heart of a busy financial services office, we would be delighted to hear from you.