Office Manager - Part Time

Simpro Software; Reading; Sur place; GBP 28 000 - 38 000; Plein temps

Résumé du poste

Simpro Software is seeking an Office Manager to ensure smooth day-to-day operations, manage facilities, health and safety, and coordinate internal events.

You will welcome guests, oversee front of house, service contractors, and support teams across multiple time zones, with a proactive, detail-focused approach.

This role requires GCSE level education, 5+ years admin experience, and proficiency with the Simpro tech stack.

Qualifications

• GCSE level education or equivalent.
• 5+ years administrative support experience.
• Experience using the Simpro Group tech stack.
• Ability to handle high volume, multiple priorities.
• Collaborative team-player with attention to detail.
• Flexible across multiple time zones.
• Strong problem-solving skills.

Responsabilités

• Manage building facilities, liaising with landlord and contractors to schedule works, update notices, and manage parking/room bookings.
• Ensure all contractors on site are approved and up-to-date documentation.
• Lead annual health and fire safety audits and maintain standards.
• Oversee Driving for Work controls including licence/insurance checks and risk awareness.
• Conduct Display Screen Risk Assessments and assist with equipment purchases.
• Coordinate Fire Marshall and First Aid training and recruitment; be a Fire Marshall/First Aider.
• Manage front of house, welcome guests, and maintain safety records.
• Welcome new starters and brief on facilities.
• Handle catering orders, deliveries, and stock levels for office/event needs.
• Lead events management for internal events and charity fundraising.
• Oversee courier/mail deliveries.
• Support business with ad-hoc requests.

Connaissances

Administrative support

High-volume environment

Team player

Problem-solving

Time zone flexibility

Formation

GCSE level

Outils

Simpro Group tech stack

Description du poste

Job Context

The Office Manager is an all-round role responsible for the continuous day-to-day running of the office, internal events management and health & safety in an efficient and effective manner.

What You’ll Do

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.
• Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.
• Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.
• Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
• Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.
• Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.
• Welcome new starters to the site and ensure they are aware of all facilities.
• Manage catering orders, manage deliveries and stock levels of required office or event related stock.
• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
• Manage all incoming courier and mail deliveries.
• Support the business with hoc requests as required.

What You’ll Bring

• Educated to GCSE level (or equivalent)
• 5+ years administrative support is desirable.
• Experience using the Simpro Group tech stack.
• Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.
• Collaborative and an all round team-player with a great attitude.
• Exceptional organizational skills with a commitment to attention to detail.
• Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.
• Superb problem-solving skills.

Our Core Values

• We Are One Team
• We Are Customer Centric
• We Are Growth Minded
• We Are Accountable
• We Celebrate Success

Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.