Office Manager

RD Financial Recruitment Limited; Staines-upon-Thames; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Defined benefit pension scheme

Job summary

RD Financial Recruitment Limited is seeking an Office Reception and Facilities Coordinator in Staines-upon-Thames. This full-time, office-based role for 12 months offers a varied mix of reception, facilities and administrative duties, with a salary in the £30k–£40k range.

You will manage the front desk, coordinate meeting rooms and catering, liaise with suppliers, support health and safety administration, arrange travel and expenses, and help plan company events.

Qualifications

• Previous experience in reception, office administration, facilities coordination or a similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Good attention to detail and the ability to maintain accurate records.
• The confidence to use your initiative and resolve day-to-day issues.
• The ability to manage competing priorities and work effectively under pressure.
• A professional and approachable manner when dealing with visitors, colleagues and external suppliers.
• The ability to work independently while supporting teams across the organisation.

Responsibilities

• Manage reception services and act as the first point of contact for visitors.
• Coordinate meeting rooms, catering, post, deliveries and general office supplies.
• Maintain a safe, efficient and well-presented office environment.
• Carry out facilities checks and maintain accurate records.
• Arrange maintenance and liaise with external suppliers and contractors.
• Provide administrative support to the Health and Safety team.
• Support the Executive Assistant to the CEO with meeting coordination, minute-taking and action tracking.
• Arrange travel and process expenses.
• Assist with the planning and organisation of company events.
• Manage competing priorities and resolve day-to-day issues, escalating matters where appropriate.
• Build effective relationships with colleagues, visitors and external contacts.

Skills

Reception experience

Office administration

Facilities coordination

Organisational skills

Communication skills

Record keeping

Time management

Independent working

MS Office

Tools

MS Office

Job description

Office Reception and Facilities Coordinator

Staines-upon-Thames | Full-time | Monday-Friday | 12-Month Fixed-Term Contract | Office-Based| £30-40k

Are you an organised and proactive professional looking for a varied role where you can take ownership of reception services, coordinate office facilities and provide administrative support?

Key Responsibilities

• Manage reception services and act as the first point of contact for visitors
• Coordinate meeting rooms, catering, post, deliveries and general office supplies
• Maintain a safe, efficient and well-presented office environment
• Carry out facilities checks and maintain accurate records
• Arrange maintenance and liaise with external suppliers and contractors
• Provide administrative support to the Health and Safety team
• Support the Executive Assistant to the CEO with meeting coordination, minute-taking and action tracking
• Arrange travel and process expenses
• Assist with the planning and organisation of company events
• Manage competing priorities and resolve day-to-day issues, escalating matters where appropriate
• Build effective relationships with colleagues, visitors and external contacts

About You

• Previous experience in reception, office administration, facilities coordination or a similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• Good attention to detail and the ability to maintain accurate records
• The confidence to use your initiative and resolve day-to-day issues
• The ability to manage competing priorities and work effectively under pressure
• A professional and approachable manner when dealing with visitors, colleagues and external suppliers
• The ability to work independently while supporting teams across the organisation

The role offers:

• A 12-month fixed-term full-time contract
• £30k-40k
• Defined benefit pension scheme
• A varied role combining reception, facilities and administrative responsibilities
• The opportunity to work with teams across the organisation and contribute to its day-to-day operations