Office and Facilities Manager

Oakleaf Partnership; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Oakleaf Partnership in London is seeking an experienced Office & Facilities Manager to oversee the day-to-day running of its office. The role leads a small front-of-house team and collaborates with senior leadership to maintain a first-class workplace environment.

The candidate will manage office operations, facilities, administrative services and support HR processes including onboarding and performance reviews.

Qualifications

• Proven experience in office, operations or facilities management within financial services or professional services.
• Strong leadership skills with experience managing administrative or support staff.
• HR aspects such as onboarding, employee records and performance review processes.
• Excellent organisational and project management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Vendor management and commercial awareness.
• Excellent communication and stakeholder management.
• High levels of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office applications.
• Degree education preferred.

Responsibilities

• Lead all aspects of office operations and facilities management.
• Manage relationships with landlords, building management, contractors, suppliers and service providers.
• Oversee office maintenance, repairs, workplace improvements and refurbishment projects.
• Ensure a premium office environment is maintained at all times.
• Manage office budgets, invoices, contracts and vendor performance.
• Coordinate business continuity and workplace compliance processes.
• Oversee travel supplier relationships and support travel policy compliance.
• Plan and coordinate internal events and corporate initiatives.
• Provide leadership, coaching and development to administrative and reception team members.
• Support HR administration activities including onboarding, employee records and performance review processes.

Skills

Leadership

Vendor management

HR administration

Office management

Project management

Stakeholder management

Communication

MS Office

Education

Degree educated preferred

Tools

MS Office

Job description

*** Please note this role is 5 days a week working from the office***

Office and & Facilities Manager

A highly successful and internationally recognised investment firm is seeking an experienced Office & Facilities Manager to oversee the day-to-day running of its London office.

This is a pivotal role responsible for ensuring a first-class workplace environment, managing office operations, facilities, administrative services, and supporting key HR processes. The successful candidate will lead a small front-of-house team and work closely with senior leadership to maintain exceptional standards across the business.

Key Responsibilities

• Lead all aspects of office operations and facilities management.
• Manage relationships with landlords, building management, contractors, suppliers and service providers.
• Oversee office maintenance, repairs, workplace improvements and refurbishment projects.
• Ensure a premium office environment is maintained at all times.
• Manage office budgets, invoices, contracts and vendor performance.
• Coordinate business continuity and workplace compliance processes.
• Oversee travel supplier relationships and support travel policy compliance.
• Plan and coordinate internal events and corporate initiatives.
• Provide leadership, coaching and development to administrative and reception team members.
• Support key HR administration activities, including onboarding, employee records, performance review processes and benefits administration.

About You

• Proven experience in office, operations or facilities management within financial services, private equity, investment management or a similar professional services environment.
• Strong leadership skills with experience managing administrative or support staff.
• Previous HR skills in aspects such as setting performance standards, professional growth and development plans, team meetings for your direct reports
• Excellent organisational and project management abilities.
• Ability to manage multiple priorities and perform effectively in a fast-paced environment.
• Strong commercial awareness and vendor management experience.
• Exceptional communication and stakeholder management skills.
• High levels of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office applications.
• Degree educated preferred.

What's on Offer

• Highly competitive salary and bonus
• Opportunity to join a prestigious global investment organisation.
• High-profile, varied role with broad operational responsibility.