Part-Time Office & Facilities Coordinator — London

Aegeurope; Greater London; Hybrid; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Flexible start times

Flexible working policy

Job summary

AEG Europe is looking for a proactive Part-Time Office Coordinator in London to help keep our UK offices welcoming, organised and running smoothly. The role includes coordinating day-to-day activities, managing suppliers, supporting Health & Safety, and organizing office events.

You will travel occasionally to our Birmingham office and work three days per week, with flexible start/end times and a collaborative, inclusive culture. Join us to help empower our teams and sustain efficient workplaces.

Qualifications

• Experience in office coordination, facilities or administrative roles.
• Experience working with external suppliers, contractors or building services.
• Good understanding of workplace Health & Safety practices.
• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• Comfortable using Microsoft Office and office systems.

Responsibilities

• Coordinate day-to-day running of offices to keep them welcoming and well-organised.
• Work with building teams, suppliers, contractors on facilities, maintenance, refreshments and equipment.
• Support Health & Safety activities including risk assessments and incident reporting.
• Coordinate visitors, access, hospitality, supplies, post and repairs.
• Attend building management meetings and track actions.
• Help organise team socials, office events and employee engagement.
• Assist People & Culture with onboarding administration and ID cards.
• Travel occasionally to Birmingham to support coordination.

Skills

Office coordination

Facilities liaison

Vendor management

H&S awareness

Communication

Organisational skills

Tools

Microsoft Office

Job description

AEG Europe is looking for a proactive Part-Time Office Coordinator in London to help keep our UK offices welcoming, organised and running smoothly. The role includes coordinating day-to-day activities, managing suppliers, supporting Health & Safety, and organizing office events.

You will travel occasionally to our Birmingham office and work three days per week, with flexible start/end times and a collaborative, inclusive culture. Join us to help empower our teams and sustain efficient workplaces.