Office Coordinator

Aegeurope; Greater London; Hybrid; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Flexible start times

Flexible working policy

Job summary

AEG Europe is looking for a proactive Part-Time Office Coordinator in London to help keep our UK offices welcoming, organised and running smoothly. The role includes coordinating day-to-day activities, managing suppliers, supporting Health & Safety, and organizing office events.

You will travel occasionally to our Birmingham office and work three days per week, with flexible start/end times and a collaborative, inclusive culture. Join us to help empower our teams and sustain efficient workplaces.

Qualifications

• Experience in office coordination, facilities or administrative roles.
• Experience working with external suppliers, contractors or building services.
• Good understanding of workplace Health & Safety practices.
• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• Comfortable using Microsoft Office and office systems.

Responsibilities

• Coordinate day-to-day running of offices to keep them welcoming and well-organised.
• Work with building teams, suppliers, contractors on facilities, maintenance, refreshments and equipment.
• Support Health & Safety activities including risk assessments and incident reporting.
• Coordinate visitors, access, hospitality, supplies, post and repairs.
• Attend building management meetings and track actions.
• Help organise team socials, office events and employee engagement.
• Assist People & Culture with onboarding administration and ID cards.
• Travel occasionally to Birmingham to support coordination.

Skills

Office coordination

Facilities liaison

Vendor management

H&S awareness

Communication

Organisational skills

Tools

Microsoft Office

Job description

Are you ready to grow your career in office coordination?

Want to join one of The Sunday Times Best Places to Work?

We're looking for a proactive and highly organised Part-Time Office Coordinator, working three days a week, to help keep our UK offices welcoming, organised and running smoothly.

Based in London, you'll coordinate day-to-day office activities, work with suppliers and building teams, support Health & Safety processes and help deliver office events and employee initiatives.

This is a hands-on coordination role, so you'll need to be comfortable managing your own workload, responding to day-to-day issues and building relationships across the business. You'll also need to be able to travel occasionally to our Birmingham office as part of the role.

What You'll Be Doing

• Coordinate the day-to-day running of our offices, helping to maintain welcoming, organised and well-functioning workplaces.
• Work with building teams, suppliers and contractors across facilities, maintenance, refreshments and office equipment.
• Support Health & Safety activities, including risk assessments, incident reporting and coordination of Fire Marshals and First Aiders.
• Coordinate visitors, office access and hospitality, as well as supplies, post, couriers, repairs and general office upkeep.
• Attend relevant building management meetings, provide updates and track agreed actions, escalating issues where needed.
• Help organise team socials, office events and employee engagement activities.
• Support our People & Culture team with onboarding administration, office tours and ID cards, as well as coordinating branded merchandise.
• Occasionally travel to our Birmingham office to support office coordination and activities.

What We're Looking For

• Experience in office coordination, facilities, workplace support or a similar administrative role.
• Experience working with external suppliers, contractors or building services.
• A good understanding of workplace Health & Safety and experience supporting safe working practices.
• Strong organisation and attention to detail, with the ability to manage different priorities and follow tasks through.
• A practical approach to solving day-to-day issues and knowing when something needs to be escalated.
• Strong communication and relationship-building skills, whether working with colleagues, visitors or external suppliers.
• Experience supporting office events, activities or employee initiatives.
• Comfortable using Microsoft Office and other systems for day-to-day administration.
• Able to travel occasionally to our Birmingham office when required.

You can find out more about life at AXS here: https://aegeurope.com/brands/axs/

Where: This role is based in either our London Head Office near London Bridge station and will require travel to our offices in Birmingham on occasion. This role is for 3 days a week. We also offer flexible start and end times and welcome flexible working conversations.

We are an inclusive organisation where we value everybody's contribution. We empower and trust our people to do the right thing. We go the extra mile, for our customers and each other, every time. We are always open to new ideas and respect all opinions. We support and bring out the best in each other. We really value our people and inspire them to be the best in class, always!

Our commitment to inclusion

We are committed to fostering a diverse and inclusive workforce. We believe in equality of opportunity for all and our approach to recruitment and selection is fair, open and based purely on merit. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. If you require reasonable adjustments in any recruitment process with us, please make us aware.

We know that diverse teams make the strongest teams. That's why we actively encourage people from all backgrounds, experiences and perspectives to apply.

If this role excites you but you're wondering whether you meet every single requirement - don't hold back. If you've got most of what we're looking for and you're passionate about what we do, we'd love to hear from you. You might be exactly who we need, in this role or another.

Because at AEG Europe, we believe that the best ideas come from the most inclusive teams - and we're building a workplace where everyone can thrive.