Part-Time Office Administrator – Facilities & Energy

Wallace Hind LLP; Basingstoke; On-site; GBP 30,000 - 35,000; Part time

Benefits offered by this job

25 days annual leave pro rata

Company pension

Employee Assistance Programme

Job summary

Wallace Hind Selection, alongside our client, invites applications for an Office Administrator role in Alton, Hampshire. This part-time position (about 20 hours per week) offers varied duties, from coordinating contractors and maintenance to utility accounts and day-to-day administration.

The BASIC SALARY is £30,000 - £35,000 FTE, with 25 days leave pro rata, a company pension and an Employee Assistance Programme. Commutable locations include Basingstoke and surrounding towns.

Qualifications

• Confidence maintaining schedules, spreadsheets and records, with Excel, Word and Outlook.
• Methodical approach to deadlines and handling confidential records.
• Professional, practical when dealing with suppliers and contractors.
• Experience coordinating maintenance, inspections or utility accounts.
• Experience in engineering, construction, manufacturing or technical services.

Responsibilities

• Maintain the planned maintenance schedule, book repairs and coordinate contractor access and inductions.
• Arrange checks for portable electrical equipment, fire safety equipment and alarms. Carry out monthly office inspections, follow up actions and monitor cleaning standards.
• Administer utility accounts, check bills and renewal dates, resolve supplier queries and coordinate monthly meter readings across sites.
• Maintain energy consumption records and report on electric vehicle charging usage, supporting the business's ISO 50001 energy management reporting.
• Handle post and deliveries, maintain accurate filing systems and manage stocks of office supplies and marketing materials.
• Support managers and colleagues with spreadsheets, reports, internal audits and office meetings. There may also be opportunities to help with marketing events and social media content.

Skills

Excel

Word

Outlook

Scheduling

Records management

Education

Relevant administration or business qualification

Job description

Wallace Hind Selection, alongside our client, invites applications for an Office Administrator role in Alton, Hampshire. This part-time position (about 20 hours per week) offers varied duties, from coordinating contractors and maintenance to utility accounts and day-to-day administration.

The BASIC SALARY is £30,000 - £35,000 FTE, with 25 days leave pro rata, a company pension and an Employee Assistance Programme. Commutable locations include Basingstoke and surrounding towns.