Office Administrator

Wallace Hind LLP; Alton; On-site; GBP 30,000 - 35,000; Part time

Benefits offered by this job

25 days pro rata leave

Company pension

Employee Assistance Programme

Job summary

Wallace Hind Selection LTD is seeking an Office Administrator for our Alton office. The role is approximately 20 hours per week with flexibility in how those hours are worked.

The position offers a pro rata salary of £30,000–£35,000 FTE, with benefits including 25 days leave (pro rata), a company pension and an Employee Assistance Programme.

Qualifications

• Experience maintaining schedules and records with strong Excel/Word/Outlook proficiency.
• A professional, practical approach when dealing with contractors and suppliers.
• Ability to coordinate maintenance tasks and utility accounts.

Responsibilities

• Maintain the planned maintenance schedule and coordinate contractor access.
• Check electrical, fire safety equipment, alarms and perform monthly inspections.
• Administer utility accounts, check bills and renewals, and handle supplier queries.
• Manage energy consumption records and ISO-related reporting support.
• Handle post, deliveries, filing and stocks of office supplies.
• Support managers with spreadsheets, reports and meetings; assist marketing/events as needed.

Skills

Schedule management

Record keeping

Attention to detail

Professional communication

Education

Relevant administration or business qualification

Tools

Excel

Word

Outlook

Job description

Do you enjoy the variety of keeping an office running, from booking contractors and following up repairs to sorting utility queries and keeping records in order? This permanent Office Administrator role in Alton is approximately 20 hours a week, with flexibility around how those hours are worked.

BASIC SALARY: £30,000 - £35,000 FTE

BENEFITS

• 25 days annual leave (pro rata based on the agreed working hours)
• Company pension
• Employee Assistance Programme

LOCATION: Alton, Hampshire. This is a permanent, part-time role of approximately 20 hours per week.

COMMUTABLE LOCATIONS: Alton, Alresford, Bordon, Four Marks, Farnham, Petersfield, Basingstoke, Winchester

JOB DESCRIPTION: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

As our Office Administrator, you'll coordinate the maintenance, contractors and office services that keep the Alton workplace running. You'll also look after utility accounts and energy records across several sites, alongside the day-to-day administration that supports the wider team. It's a varied role where you'll have responsibility for keeping schedules up to date and making sure agreed actions are followed through.

KEY RESPONSIBILITIES: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

• Maintain the planned maintenance schedule, book repairs and routine servicing, and coordinate contractor access and inductions.
• Arrange checks for portable electrical equipment, fire safety equipment and alarms. Carry out monthly office inspections, follow up actions and monitor cleaning standards.
• Administer utility accounts, check bills and renewal dates, resolve supplier queries and coordinate monthly meter readings across sites.
• Maintain energy consumption records and report on electric vehicle charging usage, supporting the business's ISO 50001 energy management reporting.
• Handle post and deliveries, maintain accurate filing systems and manage stocks of office supplies and marketing materials.
• Support managers and colleagues with spreadsheets, reports, internal audits and office meetings. There may also be opportunities to help with marketing events and social media content.

PERSON SPECIFICATION: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

• Confidence maintaining schedules, spreadsheets and records, with good working knowledge of Excel, Word and Outlook.
• A methodical approach to managing deadlines, working with numerical information and handling confidential records.
• A professional, practical approach when dealing with suppliers, contractors and colleagues.
• Experience coordinating maintenance, contractors, inspections or utility accounts would be an advantage. Familiarity with health and safety administration, environmental reporting or ISO management systems would also be useful.
• Experience in engineering, construction, manufacturing or technical services would be beneficial. A relevant administration or business qualification would be welcome.

THE COMPANY

We're an established engineering business delivering equipment and project services to industrial and infrastructure customers. The Alton office supports teams working across the wider business.

It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Office Administrator, Facilities Administrator, Facilities Coordinator, Business Support Administrator, Operations Administrator, Office Coordinator, Engineering Administrator, Engineering, Manufacturing, Construction, Technical Services, Facilities Maintenance, Contractor Coordination, Utilities Administration, Health and Safety Administration, Energy Reporting, ISO 50001.

Wallace Hind Selection, alongside our client embrace diversity, champion equality, and foster inclusion to create a work environment where everyone belongs and thrives.

REF: SM18744, Wallace Hind Selection