Flexible Part-Time Service & Stock Administrator (Engineering)

Wallace Hind LLP; England; Hybrid; GBP 32,000 - 35,000; Part time

Benefits offered by this job

25 days annual leave (pro rata)

Company pension

Employee Assistance Programme

Job summary

Wallace Hind Selection is seeking an experienced Service Administrator or Service Coordinator for a part-time role in Poole. You will support an engineering service team, manage service jobs, purchase orders and spare parts records, with a typical 20 hours per week and a regular pattern agreed with you, including some remote work by agreement.

The role offers a pro rata 25 days annual leave, company pension, and an Employee Assistance Programme.

Qualifications

• Experience with purchase orders and service job administration.
• Good working knowledge of Excel, Outlook and ERP systems such as IFS.
• Ability to manage competing deadlines and handle confidential information.

Responsibilities

• Maintain customer, supplier and project records in IFS, prepare operational reports and keep service and project documentation up to date.
• Check and track invoicing with project and finance colleagues, support day-to-day system queries and help with the move to IFS Cloud.
• Maintain stock records for spare parts, consumables and project components. Assist with stocktakes, investigate discrepancies and help order replacement stock.
• Support import and export paperwork for equipment, spare parts and materials.
• Coordinate day-to-day facilities administration, including maintenance, utilities, site services and consumables.
• Support planning and procurement and help improve stock controls and administrative processes.

Skills

Purchase orders

Service administration

Planning

General administration

Tools

Excel

Outlook

IFS

Job description

Wallace Hind Selection is seeking an experienced Service Administrator or Service Coordinator for a part-time role in Poole. You will support an engineering service team, manage service jobs, purchase orders and spare parts records, with a typical 20 hours per week and a regular pattern agreed with you, including some remote work by agreement.

The role offers a pro rata 25 days annual leave, company pension, and an Employee Assistance Programme.