Part-Time Office & Facilities Administrator (20 hrs)

Wallace Hind LLP; Farnham; On-site; GBP 30,000 - 35,000; Part time

Benefits offered by this job

25 days annual leave (pro rata)

Company pension

Employee Assistance Programme

Job summary

Wallace Hind Selection LTD is seeking an Office Administrator in Alton to support engineering and facilities teams. The role, approx.

20 hours per week, involves coordinating maintenance, contractor activities and energy records across sites while managing utilities, records and day-to-day administration. You will handle schedules, filing, supplier liaison, and routine office tasks, with potential involvement in marketing events.

Qualifications

• Experience coordinating maintenance, contractors, inspections or utility accounts is advantageous.
• Familiarity with health and safety administration, environmental reporting or ISO management systems is useful.
• Engineering, manufacturing or technical services background is beneficial.
• Ability to manage confidential records and schedules with precision.
• Professional and practical approach when dealing with suppliers and colleagues.

Responsibilities

• Maintain the planned maintenance schedule and book repairs or servicing; coordinate contractor access.
• Arrange checks for portable electrical equipment, fire safety equipment and alarms; perform monthly office inspections.
• Administer utility accounts, check bills and renewal dates; coordinate monthly meter readings across sites.
• Maintain energy consumption records and report on energy usage and ISO 50001 related data.
• Handle post and deliveries, maintain filing systems and stock office supplies.
• Support managers with spreadsheets, reports, audits and meetings; assist with marketing events or social media content.

Skills

Scheduling

Excel

Word

Outlook

Administrative

Communication

Education

Business/Administration qualification

Tools

MS Office Suite

Job description

Wallace Hind Selection LTD is seeking an Office Administrator in Alton to support engineering and facilities teams. The role, approx.

20 hours per week, involves coordinating maintenance, contractor activities and energy records across sites while managing utilities, records and day-to-day administration. You will handle schedules, filing, supplier liaison, and routine office tasks, with potential involvement in marketing events.