Office Administrator

Wallace Hind LLP; Farnham; On-site; GBP 30,000 - 35,000; Part time

Benefits offered by this job

25 days annual leave (pro rata)

Company pension

Employee Assistance Programme

Job summary

Wallace Hind Selection LTD is seeking an Office Administrator in Alton to support engineering and facilities teams. The role, approx.

20 hours per week, involves coordinating maintenance, contractor activities and energy records across sites while managing utilities, records and day-to-day administration. You will handle schedules, filing, supplier liaison, and routine office tasks, with potential involvement in marketing events.

Qualifications

• Experience coordinating maintenance, contractors, inspections or utility accounts is advantageous.
• Familiarity with health and safety administration, environmental reporting or ISO management systems is useful.
• Engineering, manufacturing or technical services background is beneficial.
• Ability to manage confidential records and schedules with precision.
• Professional and practical approach when dealing with suppliers and colleagues.

Responsibilities

• Maintain the planned maintenance schedule and book repairs or servicing; coordinate contractor access.
• Arrange checks for portable electrical equipment, fire safety equipment and alarms; perform monthly office inspections.
• Administer utility accounts, check bills and renewal dates; coordinate monthly meter readings across sites.
• Maintain energy consumption records and report on energy usage and ISO 50001 related data.
• Handle post and deliveries, maintain filing systems and stock office supplies.
• Support managers with spreadsheets, reports, audits and meetings; assist with marketing events or social media content.

Skills

Scheduling

Excel

Word

Outlook

Administrative

Communication

Education

Business/Administration qualification

Tools

MS Office Suite

Job description

Do you enjoy the variety of keeping an office running, from booking contractors and following up repairs to sorting utility queries and keeping records in order? This permanent Office Administrator role in Alton is approximately 20 hours a week, with flexibility around how those hours are worked.

BASIC SALARY: £30,000 - £35,000 FTE

BENEFITS

• 25 days annual leave (pro rata based on the agreed working hours)
• Company pension
• Employee Assistance Programme

LOCATION: Alton, Hampshire. This is a permanent, part-time role of approximately 20 hours per week.

COMMUTABLE LOCATIONS: Alton, Alresford, Bordon, Four Marks, Farnham, Petersfield, Basingstoke, Winchester

JOB DESCRIPTION: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

As our Office Administrator, you'll coordinate the maintenance, contractors and office services that keep the Alton workplace running. You'll also look after utility accounts and energy records across several sites, alongside the day-to-day administration that supports the wider team. It's a varied role where you'll have responsibility for keeping schedules up to date and making sure agreed actions are followed through.

KEY RESPONSIBILITIES: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

• Maintain the planned maintenance schedule, book repairs and routine servicing, and coordinate contractor access and inductions.
• Arrange checks for portable electrical equipment, fire safety equipment and alarms. Carry out monthly office inspections, follow up actions and monitor cleaning standards.
• Administer utility accounts, check bills and renewal dates, resolve supplier queries and coordinate monthly meter readings across sites.
• Maintain energy consumption records and report on electric vehicle charging usage, supporting the business's ISO 50001 energy management reporting.
• Handle post and deliveries, maintain accurate filing systems and manage stocks of office supplies and marketing materials.
• Support managers and colleagues with spreadsheets, reports, internal audits and office meetings. There may also be opportunities to help with marketing events and social media content.

PERSON SPECIFICATION: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

• Confidence maintaining schedules, spreadsheets and records, with good working knowledge of Excel, Word and Outlook.
• A methodical approach to managing deadlines, working with numerical information and handling confidential records.
• A professional, practical approach when dealing with suppliers, contractors and colleagues.
• Experience coordinating maintenance, contractors, inspections or utility accounts would be an advantage. Familiarity with health and safety administration, environmental reporting or ISO management systems would also be useful.
• Experience in engineering, construction, manufacturing or technical services would be beneficial. A relevant administration or business qualification would be welcome.

THE COMPANY

We're an established engineering business delivering equipment and project services to industrial and infrastructure customers. The Alton office supports teams working across the wider business.

It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Office Administrator, Facilities Administrator, Facilities Coordinator, Business Support Administrator, Operations Administrator, Office Coordinator, Engineering Administrator, Engineering, Manufacturing, Construction, Technical Services, Facilities Maintenance, Contractor Coordination, Utilities Administration, Health and Safety Administration, Energy Reporting, ISO 50001.

Wallace Hind Selection, alongside our client embrace diversity, champion equality, and foster inclusion to create a work environment where everyone belongs and thrives.

REF: SM18744, Wallace Hind Selection