Part Time Administrator

Confidential; Maidstone; On-site; GBP 20,774,000 - 22,207,000; Part time

Benefits offered by this job

On-site parking

Immediate start

Flexible hours

Job summary

Hill McGlynn is recruiting for a Part-Time Accounts & Office Administrator in Maidstone. The role combines accounts, office administration, health & safety and general business support, acting as a central point of support for the office.

The environment is fast-paced; the successful candidate will be organized, proactive and able to manage multiple priorities with ownership and clear communication within a small team. Friday work is required.

Qualifications

• Experience in accounts, finance administration or similar role.
• Experience using Xero.
• Confident managing accounts payable and invoices.
• Highly organized with excellent attention to detail.
• Able to work in a fast-paced and varied environment.
• Proactive approach with ownership of tasks.
• Strong communicator in a small team.
• Available to work Fridays.

Responsibilities

• Process and chase invoices and manage accounts payable.
• Collect and consolidate employee timesheets.
• Support day-to-day office administration.
• Maintain accurate financial and administrative records.
• Use Xero to support accounts and finance processes.
• Assist with internal and external audits.
• Support health & safety administration and procedures.
• Maintain and update company documents and records.
• Provide general administrative support to the team.
• Assist with additional office, accounts and compliance duties.

Skills

Accounts payable

Office admin

Time management

Attention to detail

Multitasking

Communication

Tools

Xero

Job description

Accounts & Office Administrator - Part-Time
Location: Maidstone, Kent
Salary: £14.50 - £15.50 per hour
Hours: 20 hours per week across 4 days
Start: Immediate
Working Pattern: Office-based Friday working required

The Opportunity

Hill McGlynn is recruiting on behalf of an established contractor based in Maidstone for a part-time Accounts & Office Administrator to join their team.
Working within a close-knit office, this is a varied position combining accounts, office administration, health & safety and general business support. In many respects, the role will act as the central point of support for the office, making it well suited to someone who enjoys taking ownership and being involved across different areas of a business.

The environment is fast-paced and busy, so our client is looking for someone organised, proactive and comfortable managing several priorities at once.

The Role

• Managing accounts payable processes, including checking, processing and chasing invoices
• Collecting, checking and consolidating employee timesheets
• Supporting the day-to-day administration and organisation of the office
• Maintaining accurate financial and administrative records
• Using Xero to support accounts and finance processes
• Assisting with internal and external audits and ensuring relevant documentation is maintained
• Supporting health & safety administration and procedures
• Maintaining and updating company documentation and records
• Providing general administrative support to the wider team
• Assisting with additional office, accounts and compliance duties as required

About You

We are looking for someone who:

• Has previous experience within accounts, finance administration, office administration or a similar role
• Has experience using Xero
• Is confident managing accounts payable and invoice processes
• Is highly organised with excellent attention to detail
• Is comfortable working within a fast-paced and varied environment
• Can confidently manage multiple responsibilities and deadlines
• Has a proactive approach and is happy to take ownership of tasks
• Is a strong communicator and comfortable working within a small, close-knit team
• Is able to work throughout the school holidays
• Is available to work Fridays

Previous experience within the construction industry or a construction-related consultancy would be advantageous but is not essential.

Hours & Location

This is a 20-hour-per-week position across four days, with flexibility around the daily start time. Friday must form part of the working week.

The position is fully office-based in Maidstone, with no hybrid working available.

Due to the office location, being able to drive would be advantageous, and on-site parking is available.

What's on Offer?

• £14.50 - £15.50 per hour, depending on experience
• 20 hours per week across four days
• Flexibility around start times
• Immediate start available
• On-site parking
• Varied role with involvement across accounts, administration, health & safety and general office management
• Opportunity to become an integral part of a busy team

If you are an organised and reliable administrator looking for a varied part-time opportunity in Maidstone, we would be keen to hear from you.