Administrator

Hill McGlynn Recruitment; South Yorkshire; Hybrid; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Site travel expenses paid

Permanent position

Development opportunities

Job summary

Hill McGlynn Recruitment is seeking an organised and proactive Administrator in London to support a construction team. You will work four days from the Bromley South office and one day per week on a London project site with the Contracts Manager, with travel expenses paid.

The role involves busy daily administration, invoicing, client liaison and coordinating subcontractors across live projects. Strong MS Office skills and excellent organisation are essential.

Qualifications

• Strong administrative coordination experience in a busy environment.
• Experience scheduling works, appointments, contractors or subcontractors.
• Confident telephone and email communication skills.
• Good attention to detail and accuracy.
• Ability to liaise with clients, subcontractors and internal teams.

Responsibilities

• Provide day-to-day administrative support to the office and Contracts Manager.
• Schedule subcontractors and coordinate planned works.
• Liaise with subcontractors to confirm availability and project requirements.
• Raise and process invoices.
• Liaise with clients regarding works and updates.
• Maintain accurate project records and documentation.
• Assist with diaries, schedules and upcoming works.
• Support Contracts Manager with project-related administration.
• Communicate with site teams, subcontractors and suppliers.
• Follow up on outstanding information and documentation.
• Update internal systems and spreadsheets.
• Handle general correspondence, emails and phone inquiries.
• Attend a London-based project site approximately one day per week with Contracts Manager.
• Provide wider administrative support as required.

Skills

Coordination

Scheduling

Client liaison

Communication

Time management

Tools

Microsoft Office

Outlook

Excel

Job description

Location: Bromley South, London / London Sites

Salary: £27,000 - £28,000 per annum

Sector: Construction / Refurbishment / Contracting

Employment Type: Full-time

Working Arrangement: 4 days office-based / 1 day site-based

The Opportunity

Hill McGlynn are currently working with an established electrical contractor who are looking to appoint an organised and proactive Administrator to join their team. This is a full-time position, working four days per week from the Bromley South office and one day per week from a project site in London. The site-based day will involve working alongside and providing administrative support to a Contracts Manager, with travel expenses covered.

This is a varied role that will suit someone who enjoys working in a busy environment and is comfortable dealing with clients, subcontractors and internal teams. Previous administration experience within the construction industry would be advantageous, although candidates with strong transferable administrative experience will also be considered.

The Role

As Administrator, you will provide day-to-day administrative support across the business while working closely with the Contracts Manager to help coordinate live projects and planned works.

Key Responsibilities Will Include

• Providing general administrative support to the office and Contracts Manager.
• Scheduling subcontractors and coordinating planned works.
• Liaising with subcontractors to confirm availability, appointments and project requirements.
• Raising and processing invoices.
• Liaising with clients regarding works, appointments and general project updates.
• Maintaining accurate project records, files and documentation.
• Assisting with diaries, schedules and upcoming works.
• Supporting the Contracts Manager with project-related administration.
• Communicating with site teams, subcontractors and suppliers.
• Following up on outstanding information and documentation.
• Updating internal systems and spreadsheets.
• Assisting with general correspondence, emails and telephone enquiries.
• Attending a London-based project site approximately one day per week to work alongside the Contracts Manager.
• Providing wider administrative support to the team as required.

About You

We are looking for someone who is highly organised, reliable and comfortable managing a varied administrative workload.

You Will Ideally Have

• Previous experience within an administrative or coordination role.
• Construction administration experience would be advantageous.
• Experience scheduling works, appointments, contractors or subcontractors would be beneficial.
• Strong organisation and time-management skills.
• Good attention to detail and accuracy.
• Confident telephone and email communication skills.
• The ability to liaise professionally with clients, subcontractors and internal teams.
• Good Microsoft Office skills, including Outlook, Word and Excel.
• The ability to prioritise tasks and manage multiple requirements at the same time.
• A proactive approach and willingness to support different areas of the business.
• The flexibility to travel to project sites across London one day per week.

What's on Offer?

• Salary of £27,000 - £28,000 per annum.
• Permanent, full-time position.
• Four days per week based from the Bromley South office.
• One day per week working from a London project site alongside the Contracts Manager.
• Site travel expenses paid.
• Varied position covering general administration, project coordination and client liaison.
• Opportunity to join an established construction contractor and develop further industry experience.
• Long‑term opportunity to develop within the business.

Interested?

If you're an organised and proactive Administrator looking for a varied role within the construction industry, Hill McGlynn would like to hear from you.