Part-Time Administrator

Office Angels Limited; Bathgate; On-site; GBP 17,000 - 22,000; Part time

Job summary

Office Angels Limited is seeking a proactive Part-Time Administrator to support a busy local engineering business in Bathgate. The role is 16-20 hours per week with flexible hours and a 10-12 month contract.

You will handle rental accommodation administration, site documentation, records management and orders, while coordinating with internal teams and external suppliers. Strong MS Office, attention to detail and multitasking are essential.

Qualifications

• Previous administration experience in a busy office environment.
• Strong Microsoft Office skills (Excel/Outlook/Word).
• Experience using cloud storage/document systems (OneDrive/Dropbox).
• Highly organised with excellent attention to detail.
• Able to prioritise workload and work under pressure.
• Proactive and self-motivated with good problem-solving skills.

Responsibilities

• Manage administration related to rental accommodation, including utilities and tenancy set-up/end processes.
• Prepare site files and project documentation packs.
• File and maintain accurate records.
• Record hires and off-hires and produce site reports.
• Issue purchase order numbers.
• Update order spreadsheets with delivery, collection and invoice information.
• Prepare invoice files and obtain authorisations prior to processing.
• Collate and report operational data (fuel cards, bulk deliveries).
• Arrange travel and accommodation bookings.
• Maintain vehicle records and servicing schedules.
• Source and purchase materials and supplies.
• Ensure office stores and consumables are stocked.
• Provide general administrative support as required.

Skills

Microsoft Office

Excel

Outlook

Word

Document management

Job description

Part-Time Administrator

16-20 Hours per Week - flexible hours to suit candidate

Our client, a well-established local engineering business, is experiencing an exciting period of growth and has secured a number of large-scale projects. As a result, they are looking to recruit a proactive and highly organised Part-Time Administrator to support the team with increased workload over the next 10-12 months. This will be a temporary role through Office Angels for the duration of the contract.

This is a varied and fast-paced role that would suit someone who enjoys juggling multiple priorities, solving problems, and working with colleagues and stakeholders across all levels of a business.

Key Responsibilities:

• Managing administration relating to rental accommodation, including utilities and tenancy set-up/end processes
• Preparing site files and project documentation packs
• Filing and maintaining accurate records
• Recording hires and off-hires and producing site reports
• Issuing purchase order numbers
• Updating order spreadsheets with delivery, collection and invoice information
• Preparing invoice files and obtaining authorisations prior to processing
• Collating and reporting on operational data, including fuel card and bulk delivery information
• Arranging travel and accommodation bookings
• Maintaining vehicle records, servicing schedules and inspection documentation
• Sourcing and purchasing materials and supplies
• Ensuring office stores and consumables are appropriately stocked
• Providing general administrative support as required

About You:

• Previous administration experience within a busy office environment
• Strong Microsoft Office skills, particularly Excel, Outlook and Word
• Experience using OneDrive, Dropbox or similar document management systems
• Highly organised with excellent attention to detail
• Able to prioritise workload and work effectively under pressure
• Proactive and self-motivated with strong problem-solving skills
• Confident communicating with both internal teams and external suppliers/customers
• Comfortable managing multiple tasks and changing priorities
• Must be happy to muck-in and support across the business as needed

This is a fantastic opportunity to join a growing business during an exciting period of expansion, where you'll play a key role in supporting the successful delivery of major projects. This is an immediate fill role, start date Mon 23rd November.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.