Part-Time Administrator | Flexible Hours & Project Support

Office Angels Limited; Bathgate; On-site; GBP 17,000 - 22,000; Part time

Job summary

Office Angels Limited is seeking a proactive Part-Time Administrator to support a busy local engineering business in Bathgate. The role is 16-20 hours per week with flexible hours and a 10-12 month contract.

You will handle rental accommodation administration, site documentation, records management and orders, while coordinating with internal teams and external suppliers. Strong MS Office, attention to detail and multitasking are essential.

Qualifications

• Previous administration experience in a busy office environment.
• Strong Microsoft Office skills (Excel/Outlook/Word).
• Experience using cloud storage/document systems (OneDrive/Dropbox).
• Highly organised with excellent attention to detail.
• Able to prioritise workload and work under pressure.
• Proactive and self-motivated with good problem-solving skills.

Responsibilities

• Manage administration related to rental accommodation, including utilities and tenancy set-up/end processes.
• Prepare site files and project documentation packs.
• File and maintain accurate records.
• Record hires and off-hires and produce site reports.
• Issue purchase order numbers.
• Update order spreadsheets with delivery, collection and invoice information.
• Prepare invoice files and obtain authorisations prior to processing.
• Collate and report operational data (fuel cards, bulk deliveries).
• Arrange travel and accommodation bookings.
• Maintain vehicle records and servicing schedules.
• Source and purchase materials and supplies.
• Ensure office stores and consumables are stocked.
• Provide general administrative support as required.

Skills

Microsoft Office

Excel

Outlook

Word

Document management

Job description

Office Angels Limited is seeking a proactive Part-Time Administrator to support a busy local engineering business in Bathgate. The role is 16-20 hours per week with flexible hours and a 10-12 month contract.

You will handle rental accommodation administration, site documentation, records management and orders, while coordinating with internal teams and external suppliers. Strong MS Office, attention to detail and multitasking are essential.