Part-Time Administrator (Temporary Ongoing)

Confidential; Stirling, Falkirk; On-site; GBP 15,000 - 22,000; Part time

Job summary

Office Angels in Stirling is seeking a Part-Time Administrator for a temporary ongoing assignment. You will support a busy team with diary management, document preparation, expenses and invoice processing, and general office administration.

The role offers a flexible 21-hour week pattern (3 days) from 8:00am to 4:00pm. The ideal candidate is highly organized, reliable and detail-oriented, with strong IT skills (Word, Excel, Outlook, PowerPoint) and the ability to handle confidential information

Qualifications

• Previous administration experience.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.
• Experience handling invoices, expenses or other financial administration.
• Excellent communication skills.
• Ability to manage multiple tasks and work to deadlines.

Responsibilities

• Act as a first point of contact for enquiries.
• Manage calendars, meetings, and room bookings.
• Arrange travel, accommodation and other logistics when required.
• Prepare and distribute documents, reports and communications.
• Take meeting notes and maintain accurate records.
• Process invoices, expenses and other financial paperwork.
• Monitor budgets and keep expenditure records up to date.
• Maintain databases, filing systems and company records.
• Ensure information is handled confidentially and in line with GDPR requirements.
• Provide general administrative support to managers and the wider team.

Skills

Organisational skills

Microsoft Office

Communication skills

Multitasking

Attention to detail

Tools

Word

Excel

Outlook

PowerPoint

Job description

Part-Time Administrator (Temporary Ongoing)

Location: Stirling
Hours: 21 hours per week (3 days)
Working Hours: 8:00am - 4:00pm
Pay Rate: 13.50 per hour
Contract: Temporary Ongoing

About the Role

We are looking for an organised and reliable Administrator to provide day-to-day support to a busy team. This is a varied role involving administration, financial processing, record keeping, meeting coordination, and general office support.

This is a temporary ongoing position with an immediate start available.

Key Responsibilities

• Act as a first point of contact for enquiries.
• Manage calendars, meetings, and room bookings.
• Arrange travel, accommodation, and other logistics when required.
• Prepare and distribute documents, reports, and communications.
• Take meeting notes and maintain accurate records.
• Process invoices, expenses, and other financial paperwork.
• Monitor budgets and keep expenditure records up to date.
• Maintain databases, filing systems, and company records.
• Ensure information is handled confidentially and in line with GDPR requirements.
• Provide general administrative support to managers and the wider team.

Skills & Experience

Essential

• Previous administration experience.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Experience handling invoices, expenses, or other financial administration.
• Excellent communication skills.
• Ability to manage multiple tasks and work to deadlines.

Desirable

• Experience coordinating travel and meetings.
• Knowledge of GDPR and data protection.
• Experience working in a fast-paced office environment.

Personal Qualities

• Professional and reliable.
• Positive and proactive approach.
• Strong attention to detail.
• Able to work independently and as part of a team.
• Good problem-solving skills.
• Comfortable handling confidential information.

This is an excellent opportunity for an experienced administrator seeking a part-time, temporary ongoing role within a supportive and professional working environment.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.