Parish Administrator

DIOCESE OF WESTMINSTER; Greater London; On-site; GBP 18,000 - 25,000; Part time

Benefits offered by this job

23 days annual leave + bank holidays (

Vouchers for free eye tests and £50

Reward Gateway scheme offering staff-?

Pension scheme for eligible employees

Salary exchange (salary sacrifice) for

Cycle to work scheme

Enhanced maternity, paternity and/adop

Employee Assistance Programme

Job summary

The Roman Catholic Diocese of Westminster is seeking a part-time Parish Administrator to be the first point of contact for parishioners, visitors and contractors. You will support parish communications, maintain records and coordinate events, including baptisms, weddings and funerals.

You will manage databases, diaries, room bookings, and assist with safeguarding DBS processing, while coordinating volunteers and liaising with contractors.

Qualifications

• Has experience in a similar administrative role.
• Excellent communication and interpersonal skills.
• Highly organised with attention to detail and the ability to manage multiple priorities.
• Can collaborate while also using initiative and working independently when required.
• Demonstrates sound problem-solving skills and adaptability.
• Confident using Microsoft Word, Excel and Publisher.
• Shares a commitment to treating all people with dignity, respect and compassion.

Responsibilities

• Act as the first point of contact for the parish office.
• Prepare and distribute parish newsletters, notices, liturgy books and mass intention sheets.
• Manage parish databases, records and filing systems in line with diocesan requirements.
• Coordinate diaries, appointments, room bookings and parish events.
• Support the administration of baptisms, weddings and funerals, including preparation of documentation and registers.
• Assist with safeguarding administration, including DBS processing support.
• Support volunteers and parish ministries with rotas and communications.
• Liaise with contractors, surveyors, property agents and service providers as required.
• Assist with community and fundraising activities and support health and safety requirements.

Skills

Administrative experience

Communication skills

Organisational skills

Teamwork

Problem-solving

Compassion

Tools

Microsoft Word

Excel

Publisher

Job description

£15.67 per hour| Permanent | Part-time 15HPW Tues-Fri, 10am to 1:45pm, but some flexibility | 68 Hazelwood Cresent, London, W10 5DJ | Closing date 24 th November Midday | Interview date to be confirmed

As the Parish Administrator, you will be the first point of contact for parishioners, visitors, volunteers and contractors, providing a professional, compassionate and efficient service. You’ll support parish communications, maintain records and databases, coordinate events, and assist with the administration surrounding baptisms, weddings and funerals.

Key Responsibilities

• Act as the first point of contact for the parish office.
• Prepare and distribute parish newsletters, notices, liturgy books and mass intention sheets.
• Manage parish databases, records and filing systems in line with diocesan requirements.
• Coordinate diaries, appointments, room bookings and parish events.
• Support the administration of baptisms, weddings and funerals, including preparation of documentation and registers.
• Assist with safeguarding administration, including DBS processing support.
• Support volunteers and parish ministries with rotas and communications.
• Liaise with contractors, surveyors, property agents and service providers as required.
• Assist with community and fundraising activities and support health and safety requirements.

What We’re Looking For

We’re seeking someone who is not only competent in administration, but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

• Has experience in a similar administrative role.
• Has excellent communication and interpersonal skills.
• Is highly organised, with strong attention to detail and the ability to manage multiple priorities.
• Can work collaboratively while also using initiative and working independently when required.
• Demonstrates sound problem-solving skills and adaptability.
• Is confident using Microsoft Office applications, including Word, Excel and Publisher.
• Shares a commitment to treating all people with dignity, respect and compassion.

Experience working in a faith-based or charitable setting is welcome but not essential.

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

• 23 days annual leave + bank holidays (pro rata for part time employees)
• Vouchers for free eye tests and £50 towards the cost of glasses
• Reward Gateway scheme offering discounts on a wide range of products and services
• Pension scheme for eligible employees - 5% paid by the employer
• Salary exchange (salary sacrifice) for pension
• Cycle to work scheme
• Enhanced maternity, paternity and adoption pay
• Employee Assistance Programme

Who we are

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community.

At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives.

We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love-principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work.

If you are looking for a role where your talents, faith, and commitment to service can make a real difference, we would love to hear from you.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.

(CV’s will not be considered – see above)

CVs will not be considered.

Therefore, please do NOTsubmit a CV with the online job application or by email.

Find Us

Address
Human Resources Department,
Vaughan House,
46 Francis Street,
London SW1P 1QN.

Telephone
020 7798 9001

Hours
Monday-Friday: 9:00AM-5:00PM

About This Site

This is the official website of the Human Resources Department of the Diocese of Westminster.