PA/ Administration Assistant

NHS National Services Scotland; Glasgow; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A major healthcare provider is looking for a dedicated Personal Assistant/Admin Assistant to support their LIMS Programme within the eHealth Directorate. This full-time position involves managing diaries, administering data sets, and supporting meetings. Candidates should possess excellent communication and organisational skills, along with proficiency in Microsoft O365. This role offers a varied work environment with opportunities for professional development. Based in Glasgow, occasional travel to other NHS Scotland sites may be necessary.

Qualifications

• Educated to HNC level or have equivalent relevant practical experience.
• Excellent communication and organisational skills are essential.
• Ability to prioritise workload and work flexibly.

Responsibilities

• Manage diaries and meetings for the team.
• Administer basic data sets to support programme monitoring.
• Take minutes and coordinate papers/follow-up actions.

Skills

Excellent communication skills

Organisational skills

Ability to use Microsoft packages including O365

Agility and multitasking

Education

HNC level or equivalent practical experience

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

An exciting opportunity has arisen for a Personal Assistant/Admin Assistant within the LIMS Programme of the eHealth Directorate. You will be part of a central programme team that provides implementation support to a consortium of health boards replacing their laboratory information systems.

You should be educated to HNC level or have equivalent relevant practical experience working in a similar role. Excellent communication and organisational skills are essential as is the ability to use Microsoft packages including O365. Working within agreed parameters, candidates must have the ability to prioritise their own workload and to work flexibly to contribute to the team in supporting the Programme’s administrative requirements across a range of functions. The role is varied with input to multiple programme workstreams and activities, and as a result candidates must be agile and able to multitask. It provides an excellent development opportunity.

Key tasks include diary and meetings management and administering basic data sets to support monitoring of programme delivery. A key element of the role is supporting meetings including minute taking and coordinating papers/follow up actions. The post is full-time 36 hours per week working within Monday to Friday, 9am to 5pm based remotely or at Smithhills Street, Paisley, with travel to other NHS Scotland sites on occasion.

If you meet the criteria we would be delighted to receive your application. Informal enquiries are welcome via Julie Falconer, Programme Director

Informal contact: Julie Falconer - LIMS Programme Implementation Director - [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early to the volume of response. Please submit your application form as soon as possible.

Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.