Operations Coordinator

Visum Recruitment; Wakefield; On-site; GBP 29,000 - 35,000; Full time

Job summary

A recruitment agency is seeking an Operations Coordinator to provide comprehensive administrative and operational support in Wakefield. This key role involves managing project logistics, documentation, and stakeholder coordination in a fast-paced engineering environment. The ideal candidate will have strong operational and administrative experience, proficiency in Excel, and the ability to support multiple workstreams. Salary is circa £35,000 with benefits such as 25 days annual leave and one day of remote work per week.

Benefits

25 days annual leave

Onsite Parking

One day working from home per week

Qualifications

• Strong understanding of operations and office administration in a fast-paced environment.
• Proven experience managing deadlines and supporting multiple workstreams.
• Good understanding of document control, stock management, and audit preparation.

Responsibilities

• Provide day-to-day administrative support to the Major Projects team.
• Maintain and update project documentation, reports, correspondence, and filing systems.
• Support project tracking by updating schedules and logging actions.
• Liaise with internal departments and external stakeholders for information sharing.
• Assist with purchasing by raising requisitions and tracking orders.
• Ensure adherence to health & safety, GDPR, and company policies.

Skills

Office administration

Document control

Procurement

Stakeholder liaison

Tools

Excel

Sage

Job description

Visum Recruitment has the pleasure of representing our client in the Engineering Industry who are seeking an Operations Coordinator to join their team in Wakefield.

This role will provide comprehensive administrative and operational support to ensure the smooth and efficient running of project and office activities. The successful candidate will work closely with project managers, engineers, and external stakeholders, supporting project logistics, documentation, and coordination in a fast-paced environment.

This is a key role within a growing and highly ambitious engineering projects organisation, requiring a highly organised individual with strong operational and administrative experience.

Operations Coordinator Job Overview

• Administrative Support: Provide day-to-day administrative support to the Major Projects team, including diary management, meeting coordination, and communication handling.
• Document Control & Reporting: Maintain and update project documentation, reports, correspondence, spreadsheets, and filing systems (digital and physical), ensuring accurate document control.
• Project Coordination: Support project tracking by updating schedules, logging actions, preparing agendas, taking minutes, and following up on actions.
• Stakeholder Liaison: Liaise with internal departments and external stakeholders to support information sharing, onboarding of new team members and suppliers, and effective coordination.
• Procurement & Logistics Support: Assist with purchasing by raising requisitions, tracking orders, and coordinating logistics from suppliers to site, providing regular progress updates.
• Compliance & Audit Support: Ensure adherence to health & safety, GDPR, and company policies, supporting audit preparation by maintaining compliant and up-to-date documentation.

Operations Coordinator Job Requirements

• Strong understanding of operations and office administration within a fast-paced environment.
• Proven experience managing deadlines and supporting multiple workstreams.
• Good understanding of document control, stock management, and audit preparation.
• Proficient in Excel and business systems; Sage experience preferred.
• Calm, professional, and collaborative working style.

Operations Coordinator Salary & Benefits

• Salary circa £35,000
• 25 days annual leave + bank holidays
• Monday – Friday
• Onsite Parking
• One day working from home per week