Operations Co-Ordinator

Horizon Property Support Ltd; Craigavon; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Full annual leave entitlement

Paid monthly salary

Full training provided

Continuous training and development

Opportunities to study

Employee recognition scheme

Private healthcare scheme

Equal opportunities employer

Job summary

Horizon Property Support Ltd are seeking an Operations Co-Ordinator to support the Electronic Systems division and our Operations Team across the island of Ireland. The role involves delivering professional services to customers, engineers and operatives while upholding company values.

Excellent Office 365 skills and clear communication are essential. The position is full-time and permanent, located in the Craigavon area, with hours 37.5 per week, Monday to Friday.

Qualifications

• Previous experience in an administration or planning role.
• Excellent verbal and written communication skills.
• Excellent customer service skills.
• Excellent organisational skills.
• Track record of working in a fast paced and demanding environment.

Responsibilities

• Completing stock orders to ensure adequate resources are available to site-based teams.
• Support all aspects of operational delivery, including absence management, discipline, grievance, and recruitment activities.
• Ensuring all aspects of the required services are being delivered to the customers' satisfaction and in accordance with the contract.
• Ensuring there are sufficient trained, licenced and vetted staff always working to meet customer and contract requirements.
• Ensuring contract required training and screening / vetting has been completed for all staff.
• Compiling rotas for site-based teams, organising cover for planned and unplanned leave.
• Updating and maintaining systems to ensure accurate recording of site services.
• Planning/arrangement of works through customers, engineers and/or contractors and suppliers, providing coordination and administrative support as required.
• Managing budgets in line with financial targets and/or job specification costings.
• Supporting with other administrative duties as required by the business.

Skills

Comunication

Administration

Planning

Tools

Microsoft Office 365

Job description

• Reporting to: Operations Manager
• Salary/Hourly rate: £ 32,000 per annum
• Contract: Permanent
• Hours: 37.5 hours per week, Monday - Friday

Horizon Property Support are looking for an Operations Co-Ordinator who has previous experience in an administration or planning role, has excellent office 365 skills and is a confident communicator both with external customers and internal colleagues

As an Operations Co-Ordinator you will be supporting our Electronic Systems division and our Operations Team with the Cleaning and Security Contracts across the island of Ireland, delivering professional services to our customers, engineers and operatives, whilst maintaining the core values of Horizon Property Support.

This is a full time, permanent role working Monday - Friday.

Find out more about Horizon Property Support at: www.horizonpropertysupport.com

Role and responsibilities

Completing stock orders to ensure adequate resources are available to our site-based teams

Support all aspects of operational delivery, including absence management, discipline, grievance, and recruitment activities

Ensuring all aspects of the required services are being delivered to the customers' satisfaction and in accordance with the contract

Ensuring there are sufficient trained, licenced and vetted staff always working to meet customer and contract requirements

Ensuring contract required training and screening / vetting has been completed for all staff

Compiling rotas for site-based teams, organising cover for planned and unplanned leave

Updating and maintaining systems to ensure accurate recording of site services

Planning/arrangement of works through customers, engineers and/or contractors and suppliers, providing coordination and administrative support as required

Managing budgets in line with financial targets and/or job specification costings

Supporting with other administrative duties as required by the business

Skills, Qualifications and Experience

A checkable personal history including periods of education, employment, travel and unemployment

Prior experience of working in a similar administrative/planning role, ideally within the facility services industry

Excellent verbal and written communication skills, interacting both internally and externally

Excellent customer service skills

Excellent organisational skills

Track record of working in a fast paced and demanding environment

Company Benefits

Full statutory annual leave entitlement

Paid monthly

Full training is provided

Continuous training and development

Further opportunities to study

Employee recognition scheme

Funded Private Healthcare Scheme

Horizon Property Support Ltd is an Equal Opportunities employer.