Operations Co-Ordinator

Horizon Property Support Ltd; Armagh; In loco; GBP 29.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Annual leave

Training provided

Career development

Study opportunities

Employee recognition

Private healthcare

Descrizione del lavoro

Horizon Property Support Ltd in Armagh is seeking an Operations Co-ordinator to support our Electronic Systems and Operations teams across Ireland. The role is full-time, on-site, with 37.5 hours weekly, reporting to the Operations Manager.

You will manage stock orders, assist with recruitment and discipline processes, maintain site service records, plan works with engineers and contractors, and help deliver contracts to the required standard.

Competenze

• Checkable personal history including education, employment and travel.
• Prior admin/planning experience, preferably in facility services.
• Excellent verbal and written communication skills.
• Experience working in fast-paced environments.

Mansioni

• Complete stock orders to ensure resources for site teams.
• Support operational delivery including absence management and recruitment.
• Ensure services meet customer satisfaction and contract requirements.
• Maintain trained, licensed, and vetted staff for contracts.
• Compile site rotas and arrange cover for leave.
• Update systems for accurate site service records.
• Plan works with customers, engineers, contractors and suppliers.
• Manage budgets in line with targets and costings.
• Assist with other administrative duties as required.

Conoscenze

Administrative experience

Planning experience

Verbal & written communication

Fast-paced environment

Strumenti

Office 365

Descrizione del lavoro

Location: On site / Armagh, UK
job type: Permanent / Full-time
Sector and subsector: Office Support | Office Administration
AnnualFixed salary:£ 32000.00

• Reporting to:Operations Manager
• Salary/Hourly rate:£ 32,000 per annum
• Contract:Permanent
• Hours:37.5 hours per week, Monday – Friday

Horizon Property Support are looking for an Operations Co-Ordinator who has previous experience in an administration or planning role, has excellent office 365 skills and is a confident communicator both with external customers and internal colleagues

As an Operations Co-Ordinator you will be supporting our Electronic Systems division and our Operations Team with the Cleaning and Security Contracts across the island of Ireland, delivering professional services to our customers, engineers and operatives, whilst maintaining the core values of Horizon Property Support.

This is a full time, permanent role working Monday - Friday.

• Completing stock orders to ensure adequate resources are available to our site-based teams
• Support all aspects of operational delivery, including absence management, discipline, grievance, and recruitment activities
• Ensuring all aspects of the required services are being delivered to the customers’ satisfaction and in accordance with the contract
• Ensuring there are sufficient trained, licenced and vetted staff always working to meet customer and contract requirements
• Ensuring contract required training and screening / vetting has been completed for all staff
• Compiling rotas for site-based teams, organising cover for planned and unplanned leave
• Updating and maintaining systems to ensure accurate recording of site services
• Planning/arrangement of works through customers, engineers and/or contractors and suppliers, providing coordination and administrative support as required
• Managing budgets in line with financial targets and/or job specification costings
• Supporting with other administrative duties as required by the business

Skills, Qualifications and Experience

• A checkable personal history including periods of education, employment, travel and unemployment
• Prior experience of working in a similar administrative/planning role, ideally within the facility services industry
• Excellent verbal and written communication skills, interacting both internally and externally
• Track record of working in a fast paced and demanding environment

Company Benefits

• Full statutory annual leave entitlement
• Full training is provided
• Continuous training and development
• Further opportunities to study
• Employee recognition scheme
• Funded Private Healthcare Scheme

Horizon Property Support Ltd is an Equal Opportunities employer.