Operations Administrator – Systems & Process Improvement

RPJ Energy Solutions Limited; Glasgow; On-site; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Company pension scheme

Career development

Modern tech exposure

Friendly team

Job summary

RPJ Energy Solutions Limited in Glasgow is seeking an organised Operations Administrator to support day-to-day operations across administration, document control, procurement support, recruitment administration, reporting and systems management.

You will work closely with Directors and Project Managers to streamline processes, improve Microsoft 365 usage, and implement digital workflows that boost efficiency and project delivery on multiple live projects.

Qualifications

• 1) Prior administrative, operations or office support experience.
• 2) Excellent organisational skills and attention to detail.
• 3) Strong MS Office skills, especially Outlook, Excel and Word.
• 4) Clear communication and interpersonal abilities.
• 5) Ability to manage multiple tasks and priorities.
• 6) Positive, proactive and professional attitude.

Responsibilities

• Provide administrative support to Directors and Project Managers.
• Manage incoming calls, emails and correspondence.
• Maintain accurate company records and filing systems.
• Prepare reports, spreadsheets, presentations and documents.
• Coordinate meetings and office activities.
• Assist with project administration and document control.
• Support procurement activities and supplier records.
• Maintain project records and databases.
• Assist with recruitment and onboarding.
• Raise and manage purchase orders per procedures.
• Obtain supplier quotations for review.
• Support delivery of projects with liaison to clients and suppliers.
• Help manage Microsoft 365 systems (SharePoint, Teams, Planner).
• Identify efficiency improvements and automate processes.

Skills

Administrative experience

Organisational skills

MS Office proficiency

Microsoft Outlook

Microsoft Excel

Microsoft Word

SharePoint

Power Automate

Teams

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

SharePoint

Teams

Power Automate

Job description

RPJ Energy Solutions Limited in Glasgow is seeking an organised Operations Administrator to support day-to-day operations across administration, document control, procurement support, recruitment administration, reporting and systems management.

You will work closely with Directors and Project Managers to streamline processes, improve Microsoft 365 usage, and implement digital workflows that boost efficiency and project delivery on multiple live projects.