Planning & Operations Administrator in Linlithgow, West Lothian

Energy Jobline CVL; Linlithgow; On-site; GBP 23,000 - 32,000; Part time

Benefits offered by this job

Weekly pay

Pension scheme option

28 days paid annual leave

Eye care vouchers

Interview support

Job summary

Office Angels is seeking a proactive Planning & Operations Administrator to support field-based engineers and a busy operations team in Linlithgow. This temporary role centres on planning, scheduling, coordinating workloads, handling customer inquiries, and maintaining accurate project data in Excel.

You will communicate with customers and engineers, help resolve scheduling conflicts, and contribute to process improvements.

Qualifications

• Experience in planning, scheduling and coordinating field operations.
• Strong Excel skills to manage scheduling data.
• Excellent organisational and time management abilities.

Responsibilities

• Planning, scheduling, and optimising engineers' daily workloads to maximise efficiency and meet project deadlines.
• Monitoring engineer availability, geographical locations, and customer requirements to create effective work schedules.
• Communicating with customers regarding appointments, service updates, and ongoing project activity.
• Managing incoming telephone and email enquiries, providing professional and timely responses.
• Liaising closely with engineers and operational teams to resolve scheduling conflicts and last-minute changes.
• Updating internal systems with accurate job information, customer records, and project data.
• Producing and maintaining spreadsheets, reports, and planning documents using Excel.
• Tracking progress of ongoing installations and repair works to ensure service level commitments are met.
• Supporting the wider operations team with administrative tasks and process improvements.
• Identifying and escalating potential delays, resource issues, or customer concerns before they impact service delivery.

Skills

Planning & Scheduling

Coordination

Logistics

Customer service

Administration

Tools

Excel

Job description

Immediate Start | Short to Medium-Term Assignment | Energy & Projects Sector

Are you a highly organised administrator who thrives in a fast-paced environment? Do you enjoy coordinating schedules, solving problems, and keeping operations running smoothly behind the scenes?

We're seeking a proactive and detail-oriented Planning & Operations Administrator to join a busy team supporting field-based engineers across a variety of installation and maintenance activities. This is an excellent opportunity to join a well-established organisation operating within the energy and projects sector, where no two days are the same.

The Role

As a key member of the team, you will act as the central point of coordination between engineers, customers, and internal stakeholders, ensuring work is scheduled efficiently and delivered to the highest standard.

Your responsibilities will include:

• Planning, scheduling, and optimising engineers' daily workloads to maximise efficiency and meet project deadlines
• Monitoring engineer availability, geographical locations, and customer requirements to create effective work schedules
• Communicating with customers regarding appointments, service updates, and ongoing project activity
• Managing incoming telephone and email enquiries, providing professional and timely responses
• Liaising closely with engineers and operational teams to resolve scheduling conflicts and last-minute changes
• Updating internal systems with accurate job information, customer records, and project data
• Producing and maintaining spreadsheets, reports, and planning documents using Excel
• Tracking progress of ongoing installations and repair works to ensure service level commitments are met
• Supporting the wider operations team with administrative tasks and process improvements
• Identifying and escalating potential delays, resource issues, or customer concerns before they impact service delivery

About You

We're looking for someone who can confidently juggle multiple priorities while maintaining exceptional attention to detail. You'll ideally have:

• Previous experience within planning, scheduling, coordination, logistics, customer service, or administration
• Strong Excel skills with the ability to manage and manipulate scheduling data
• Excellent organisational and time management abilities
• Strong communication skills and confidence dealing with customers and operational teams
• The ability to remain calm and effective when priorities change
• A proactive approach with a natural problem-solving mindset
• High levels of accuracy and attention to detail
• Experience working in a fast-moving operational, engineering, construction, utilities, energy, or projects environment would be advantageous

Benefits

Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)
• Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, , beliefs, orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.