Operations & Systems Administrator — Drive Process Improvement

Orange Recruitment; Glasgow; On-site; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Company pension scheme

Career development opportunities

Exposure to modern systems and tech

Friendly team environment

Job summary

RPJ Energy Solutions Ltd in Glasgow is seeking an organised Operations Administrator to support the Directors and Operations Team. You will handle administration, document control, procurement support, recruitment administration, reporting and systems management, with a focus on improving processes and automation using Microsoft 365.

You will liaise with project managers, suppliers and clients to keep projects on track, raise purchase orders, manage records, and contribute to digital workflows

Qualifications

• Experience in administrative, operations or office support roles.
• Strong MS Office skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Provide administrative support to Directors and Project Managers.
• Support document control, procurement activities and supplier records.
• Maintain project records and company databases.
• Assist with recruitment and onboarding activities.
• Prepare reports, spreadsheets and business documentation.
• Coordinate meetings and office activities.
• Identify opportunities to streamline processes and automate workflows.
• Liaise with clients, suppliers and subcontractors to support project delivery.

Skills

Administrative experience

Microsoft Office

Communication skills

Organisational skills

Tools

Microsoft 365

SharePoint

Teams

Planner

Power Automate

Job description

RPJ Energy Solutions Ltd in Glasgow is seeking an organised Operations Administrator to support the Directors and Operations Team. You will handle administration, document control, procurement support, recruitment administration, reporting and systems management, with a focus on improving processes and automation using Microsoft 365.

You will liaise with project managers, suppliers and clients to keep projects on track, raise purchase orders, manage records, and contribute to digital workflows