Operations Administrator

TN United Kingdom; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is seeking a highly organized administrator to join their friendly Birmingham team. This role offers a variety of administrative duties, including minute-taking, report typing, and supporting management. The ideal candidate will thrive in a dynamic environment, showcasing their skills in CRM systems and MS Office while maintaining confidentiality and compliance with regulations. With a comprehensive benefits package, including flexible working options and career development support, this position is perfect for those looking to grow in their administrative career while making a positive impact within the organization.

Benefits

Life cover equivalent to 2x salary

Access to exclusive discounts

Health and wellbeing support

Flexible working

DBS check paid

Referral bonus of £500

24/7 Employee Assistance Programme

CPD accredited induction

Support for career development

28 days annual leave

Qualifications

• Experience in minute-taking and CRM systems is essential.
• Excellent organizational and multitasking skills required.

Responsibilities

• Perform general admin duties including typing and managing emails.
• Conduct staff file audits to ensure compliance with standards.
• Take and distribute minutes of meetings.

Skills

Minute-taking

CRM Systems

MS Office

Organizational Skills

Multitasking

Education

12 months administration experience

Job description

Aspirations is seeking a highly organized and experienced administrator to join our friendly team based in Birmingham (B38). This role involves supporting management and senior staff with a variety of administrative duties, including minute-taking, report typing, and maintaining confidentiality of sensitive information.

Key responsibilities include:

1. Performing general admin duties such as typing, photocopying, and managing emails.
2. Conducting staff file audits to ensure compliance with CQC standards.
3. Maintaining a tidy office environment and secure filing system.
4. Handling telephone inquiries and office correspondence.
5. Taking and distributing minutes of meetings.
6. Managing stock levels and budgets for PPE and stationery.
7. Organizing meetings for managers.
8. Maintaining accurate records both digitally and physically.
9. Supporting audit preparations with the quality team.
10. Ensuring confidentiality in line with GDPR regulations.

The ideal candidate will have experience in minute-taking, CRM systems, MS Office, and possess excellent organizational and multitasking skills. At least 12 months' administration experience is essential.

Aspirations offers a comprehensive benefits package including:

• Life cover equivalent to 2x salary.
• Access to exclusive discounts through Aspirations Perks.
• Health and wellbeing support via the Smart Health App.
• Flexible working and optional overtime.
• DBS check paid for by Aspirations.
• Referral bonus of £500.
• 24/7 Employee Assistance Programme.
• CPD accredited induction and ongoing training opportunities.
• Support for career development and professional growth.
• 28 days annual leave inclusive of bank holidays.
• Pension scheme with NEST.

Aspirations is an equal opportunities employer and is committed to safeguarding and promoting the welfare of vulnerable adults. All employment offers are subject to satisfactory references and an enhanced DBS check.