Operations Administrator

JR United Kingdom; Northampton; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established organization in the construction sector is seeking a proactive Office Administrator to support various departments. This dynamic role involves managing purchase orders, liaising with finance, and maintaining project documentation. The ideal candidate thrives in a hybrid work model, balancing office and remote work, while ensuring smooth operations across teams. Join a supportive culture that values your contributions and offers development opportunities in a growing business. If you're organized, communicative, and ready for a hands-on role, this is the perfect opportunity for you.

Qualifications

• Experience in administrative roles, preferably in construction or engineering.
• Proficient in Excel with strong organizational skills.

Responsibilities

• Manage Purchase Orders and liaise with suppliers.
• Collaborate with Finance on expenditure tracking and documentation.

Skills

Administrative Support

Microsoft Office

Organizational Skills

Communication Skills

Excel Proficiency

Multitasking

Minute-taking

CSCS Card

Job description

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Location: Hybrid – 3 days in the office (Northampton), 2 days remote

Working Hours: Full-time

Salary: Competitive, based on experience

About the Company

Our client is a well-established and growing organisation operating within the construction and refurbishment sector. Known for delivering high-quality commercial projects across the UK, they are seeking a proactive and highly organised Office Administrator to support their busy Operations Department.

The Role

This is a varied and hands-on role, ideal for someone who thrives in a dynamic environment and enjoys working across multiple departments. The Office Administrator will play a key role in supporting procurement, finance, and project delivery teams, ensuring smooth day-to-day operations both in the office and occasionally on project sites.

Key Responsibilities

• Raise and manage Purchase Orders and Subcontract Orders
• Liaise with Procurement to support supplier communications and material tracking
• Collaborate with Finance on expenditure tracking, invoice reconciliation, and cost reporting
• Maintain accurate project documentation and internal reports
• Attend project meetings and site visits, take minutes, and follow up on actions
• Create and maintain trackers, logs, and registers (primarily using Excel)
• Manage meeting schedules, team calendars, and booking requirements
• Handle general administrative duties such as filing, document formatting, and correspondence
• Support with onboarding processes and basic HR admin
• Manage office supply ordering and liaise with facilities when required
• Ensure compliance with internal processes and documentation standards
• Provide flexible, ad-hoc support to department heads as needed

Skills & Experience

• Previous experience in an administrative or office support role (ideally within construction, engineering, or utilities sectors)
• Proficient in Microsoft Office, particularly Excel (pivot tables, formulas, data handling)
• Strong organisational and multitasking skills
• Clear and professional communication – both written and verbal
• Comfortable working across departments and handling multiple priorities
• Able to work independently and manage tasks with minimal supervision
• Minute-taking and site admin experience is a plus
• CSCS card is desirable (or willingness to obtain one)
• Flexible hybrid working model (3 days office / 2 days remote)
• Exposure to diverse departments and development opportunities
• Supportive team culture within a stable and growing business