Operations & Administration Coordinator

Tirebuck Recruitment; Birmingham; Hybrid; GBP 30,000; Full time

Job summary

A reputable financial services organization in Central Birmingham is seeking an Operations & Administration Coordinator. This permanent full-time role offers a salary around £30,000 per annum with hybrid working arrangements. The ideal candidate will support various administrative functions, manage calls and meetings, and contribute positively to the team's dynamics. The company values enthusiasm and a proactive mindset, making this an excellent opportunity for graduates or early-career professionals eager to grow in a thriving environment.

Benefits

25 days annual leave plus bank holidays

Company pension

Life assurance

Employee assistance programme

Professional development opportunities

Career progression opportunities

Friendly and collaborative office environment

Qualifications

• A full right to work in the UK is required.
• Previous office or administrative experience is beneficial.

Responsibilities

• Managing calls, diaries and meeting logistics.
• Greeting visitors and coordinating meeting rooms.
• Preparing the office each morning, including refreshments.
• Managing office supplies, stock levels and supplier liaison.
• Supporting events, exhibitions and team activities.
• Taking and distributing meeting minutes.
• Preparing invoices and assisting with credit control.
• Using Microsoft Office to maintain records and produce documents.
• Assisting with the preparation of reports.
• Supporting checks and background enquiries.
• Preparing information for internal board reports.
• Providing ad hoc administrative support across the wider team.

Skills

Highly organised with excellent attention to detail

Proactive and enthusiastic

Calm under pressure

Confident communicator

Strong team player

Tech-savvy with good Microsoft Office skills

Education

Graduate or early-career professional

Tools

Microsoft Office

Job description

Job Title: Operations & Administration Coordinator
Contract: Permanent
Salary: Circa £30,000 per annum
Hours: Full Time, 37.5 hours per week, 8:30am to 5:00pm or 8:00am to 4:30pm
Location: Central Birmingham with hybrid working – 4 days office (Mon–Thurs) / 1 day home (Fri)
Benefits: 25 days annual leave plus bank holidays, Company pension, Life assurance, Employee assistance programme, Professional development opportunities, Career progression opportunities, Friendly and collaborative office environment.

About the Company

We are exclusively partnering with a highly reputable financial services organisation based in the centre of Birmingham. Known for its supportive culture, open-plan collaborative working environment and strong focus on developing talent, this business offers a fantastic platform for individuals looking to build a career within operations, administration or financial services.

This is a varied and engaging position where no two days are the same and would be an excellent opportunity for someone eager to learn, get stuck in and explore where their strengths lie.

The Role – Key Responsibilities

As the Operations & Administration Coordinator, you will play a pivotal role in ensuring the smooth running of the office, supporting senior colleagues and assisting with wide-ranging administrative and fund-related tasks. You will be the person who keeps everything running professionally and efficiently while gaining valuable exposure to the investment environment.

• Managing calls, diaries and meeting logistics.
• Greeting visitors and coordinating meeting rooms.
• Preparing the office each morning, including refreshments.
• Managing office supplies, stock levels and supplier liaison.
• Supporting events, exhibitions and team activities.
• Taking and distributing meeting minutes.
• Preparing invoices and assisting with credit control.
• Using Microsoft Office to maintain records and produce documents.
• Assisting with the preparation of reports and key information collation.
• Supporting checks and background enquiries using internal systems.
• Preparing information for internal board reports.
• Providing ad hoc administrative support across the wider team.

About You

You will be a great fit if you are:

• Highly organised with excellent attention to detail.
• Proactive, enthusiastic and willing to get involved in a wide range of tasks.
• Calm under pressure and capable of managing multiple priorities.
• Confident communicating with colleagues and external stakeholders.
• A strong team player with a positive, flexible attitude.
• Self‑motivated and able to identify what needs doing without constant direction.
• Tech‑savvy with good Microsoft Office skills and a willingness to learn new systems.

This role is ideal for a graduate or early‑career professional with the right mindset, energy and commitment. Previous office or administrative experience is beneficial. A positive attitude and enthusiasm is key!

A full right to work in the UK is required.

If you feel that you have the necessary skills and enthusiasm to thrive in this role, apply or get in touch with Tirebuck Recruitment for more information.

If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability. Please check your spam folder for any missed communication from us and ensure your contact details are up to date.

Apply for: Operations & Administration Coordinator