On-Site Facilities & Events Coordinator

Kingsley Napley LLP; Greater London; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Life assurance

Private medical insurance

Dental insurance

Annual salary review

Promotion opportunities

Cycle to Work scheme

GymFlex discounted gym membership

Season ticket loan

Health screenings

Retail and technology vouchers

Wellbeing and therapy support

Job summary

Kingsley Napley LLP in London is seeking a proactive Facilities Assistant to join the Building & Operations team. The role is office-based with five days on-site, full training provided, and no prior facilities experience required; a positive attitude and customer service skills are valued.

You will ensure meeting rooms and client areas are prepared to a high standard, support events, perform basic AV checks, and collaborate with IT and Hospitality to resolve issues.

Qualifications

• Experience in customer service or front-of-house roles.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Willingness to learn and develop in facilities & operations.

Responsibilities

• Set up and present meeting rooms, collaboration spaces and client areas to a high standard.
• Complete daily room set-ups and resets for meetings, events and client visits.
• Inspect meeting rooms and client spaces regularly across the firm.
• Support internal and client events with room prep and set-up.
• Perform basic audio-visual checks and troubleshoot minor issues.
• Coordinate with Facilities, IT and Hospitality to resolve issues quickly.
• Assist with health and safety compliance by reporting maintenance concerns.
• Participate in floor walks and workplace checks for a professional environment.
• Receive training as a Fire Marshal, First Aider and DSE Assessor.
• Provide support across Office Services when required.

Skills

Customer service

Organisational skills

Communication

Microsoft Office

Team player

Willingness to learn

Tools

Microsoft Outlook

Office suite

Job description

Kingsley Napley LLP in London is seeking a proactive Facilities Assistant to join the Building & Operations team. The role is office-based with five days on-site, full training provided, and no prior facilities experience required; a positive attitude and customer service skills are valued.

You will ensure meeting rooms and client areas are prepared to a high standard, support events, perform basic AV checks, and collaborate with IT and Hospitality to resolve issues.