Temporary Facilities Assistant

Ryder Reid Legal Limited; City Of London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Ryder Reid Legal Limited is seeking an experienced Facilities Services Coordinator to support a busy London office on a temporary 3-month contract. You will act as the first point of contact for visitors and staff, ensuring a professional and welcoming environment.

You will oversee daily operations including mail, supplies, vendor relationships, space planning, meetings and events support, health and safety protocols, IT coordination for AV, and budgeting tasks.

Responsibilities

• Act as the first point of contact for visitors, staff, and vendors, ensuring a professional and welcoming environment.
• Manage daily office operations including mail, supplies, equipment, and vendor relationships.
• Coordinates facilities requests such as maintenance, repairs, space planning, and supports meetings/events with scheduling, catering, and setup.
• Maintains common areas and ensures health, safety, and security protocols are followed, including building access and emergency procedures.
• Works with IT to ensure AV equipment and workstations function properly and partners with building management on operational matters.
• Handles facilities budgeting tasks, including processing invoices, and oversees seating plans, desk moves, and onsite vendors/contractors.
• Supports onboarding/offboarding, maintains accurate facilities documentation

Job description

We are seeking an experienced Facilities Services Coordinator to join a leading professional services firm on a temporary 3 month contract. This is a fantastic opportunity for an individual with solid facilities experience (ideally within professional services) to play a key role in ensuring the smooth, day to day operation of a busy London office.

Key Responsibilities

• Act as the first point of contact for visitors, staff, and vendors, ensuring a professional and welcoming environment.
• Manage daily office operations including mail, supplies, equipment, and vendor relationships.
• Coordinates facilities requests such as maintenance, repairs, space planning, and supports meetings/events with scheduling, catering, and setup.
• Maintains common areas and ensures health, safety, and security protocols are followed, including building access and emergency procedures.
• Works with IT to ensure AV equipment and workstations function properly and partners with building management on operational matters.
• Handles facilities budgeting tasks, including processing invoices, and oversees seating plans, desk moves, and onsite vendors/contractors.
• Supports onboarding/offboarding, maintains accurate facilities documentation

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.