Facilities Assistant

Montresor Legal; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious international law firm in London seeks a Facilities Assistant to manage day-to-day operations. This role involves coordinating maintenance, managing services, and ensuring high facilities standards. Candidates should possess GCSEs in English and Maths, IT skills, and a proactive mindset. The position offers a full-time schedule from 2pm to 10pm, ideal for those preferring later shifts.

Qualifications

• Experience in a professional or corporate services environment.
• Proactive, solutions-focused mindset.
• A flexible, can-do approach and pride in maintaining high standards.

Responsibilities

• Coordinating building maintenance, security, and office repairs.
• Managing mail and courier services, both incoming and outgoing.
• Supporting office moves and preparing workspaces for new joiners.
• Conducting regular inspections for maintenance standards.
• Maintaining supplies, stationery, and office equipment.
• Assisting with health and safety compliance and signage.
• Liaising with external contractors and service providers.

Skills

Strong IT and administrative skills

Excellent organisational skills

Strong communication skills

Ability to prioritise under pressure

Attention to detail

Education

GCSEs in English and Maths

Job description

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Facilities Assistant – London (2pm–10pm Shift)

An international law firm with a longstanding reputation for excellence is seeking a Facilities Assistant to join its London office.

This role sits within the Facilities Management team, the group that keeps the office running smoothly day to day. It’s an ideal opportunity for someone looking to develop their professional and operational skills in a fast-paced, high-performing environment.

Hours: Monday to Friday, 2pm–10pm; a rare opportunity for those who prefer a later working day.

You’ll act as the first point of contact for all facilities matters in the London office. From managing office maintenance and mail services to supporting moves, events, and building operations, this is a hands-on position requiring initiative, reliability, and attention to detail.

Responsibilities

• Coordinating building maintenance, security, and general office repairs
• Managing mail and courier services, both incoming and outgoing
• Supporting office moves and preparing workspaces for new joiners
• Conducting regular inspections to ensure facilities are maintained to a high standard
• Maintaining supplies, stationery, and office equipment
• Assisting with health and safety compliance and signage
• Liaising with external contractors and service providers

Ideal candidate

The ideal candidate will bring experience in a professional or corporate services environment, along with strong communication skills and a proactive, solutions-focused mindset. You’ll enjoy taking ownership, solving problems, and working collaboratively to keep operations seamless.

You’ll need

• GCSEs (or equivalent) in English and Maths
• Strong IT and administrative skills
• Excellent organisational skills and the ability to prioritise under pressure
• A flexible, can-do approach and a genuine pride in maintaining high standards

This is a fantastic opportunity to join a prestigious international firm that values teamwork, professionalism, and people who take pride in their work. You’ll gain exposure to a wide range of facilities and operations responsibilities in a supportive environment with a clear emphasis on quality and service.