Office Services & Front Desk Coordinator

Weightmans; Liverpool; On-site; GBP 18,000 - 23,000; Full time

Job summary

Weightmans is seeking a flexible Facilities Assistant to manage front and back of house services including Reception, hospitality, telephony and post room in our Liverpool office.

The role covers catering for meetings and events, managing meeting rooms, stock control, and ensuring confidentiality of all documentation. Strong organisational and communication skills are essential for a fast-paced environment.

Qualifications

• Friendly and approachable attitude with a client-facing mindset.
• Team player capable of supporting busy front-of-house operations.
• Strong communication skills for liaising with clients and colleagues.
• Well organised with the ability to prioritise multiple tasks.
• Good time management to handle meetings and events.

Responsibilities

• Oversee reception and hospitality, ensuring a tidy appearance and a welcoming environment.
• Coordinate catering and refreshments for meetings, events and staff functions.
• Manage meeting rooms: setup, delivery, clearing on time as scheduled.
• Monitor stock for catering items and replenishments; notify when needed.
• Answer calls promptly and maintain telephone extension lists.
• Handle post room duties: sorting, stamping, scanning and distribution.
• Assist with bulk copying, binding and stationery ordering as required.
• Collect and sort outgoing mail; ensure confidentiality of documents.

Skills

Friendly and approachable

Team player

Good communication skills

Well organised

Time management

Job description

Weightmans is seeking a flexible Facilities Assistant to manage front and back of house services including Reception, hospitality, telephony and post room in our Liverpool office.

The role covers catering for meetings and events, managing meeting rooms, stock control, and ensuring confidentiality of all documentation. Strong organisational and communication skills are essential for a fast-paced environment.