Facilities & Front Desk Coordinator

Weightmans; Liverpool; On-site; GBP 21,000 - 30,000; Full time

Job summary

Weightmans is seeking a Facilities Assistant to manage front and back of house services, including Reception, hospitality, telephony and the Post room. You will ensure the reception area is welcoming, tidy and well stocked, while assisting clients and visitors and supporting office administration.

Responsibilities include catering for meetings and events, preparing and clearing meeting rooms, managing stock of beverages and supplies, handling calls and directories, archiving, and performing

Qualifications

• Experience in front-of-house or reception roles.
• Strong organisational skills and attention to detail.
• Excellent communication and customer service abilities.

Responsibilities

• Manage front and back of house services including Reception, hospitality, telephony and post room.
• Coordinate catering for client/internal meetings and staff events.
• Set up, support and clear meeting rooms and events on time.
• Answer and route phone calls; maintain telephone extension lists.
• Open, sort and distribute mail; scan and file post; manage post flow.
• Archive and perform occasional legal admin tasks as needed.

Skills

Customer service

Reception duties

Telephone handling

Event coordination

Stock control

Archiving

Administrative tasks

Tools

Microsoft Office

Fax/Scanner

Job description

Weightmans is seeking a Facilities Assistant to manage front and back of house services, including Reception, hospitality, telephony and the Post room. You will ensure the reception area is welcoming, tidy and well stocked, while assisting clients and visitors and supporting office administration.

Responsibilities include catering for meetings and events, preparing and clearing meeting rooms, managing stock of beverages and supplies, handling calls and directories, archiving, and performing