Dynamic Front Desk & Facilities Coordinator

Weightmans; United Kingdom; On-site; GBP 20,000 - 26,000; Full time

Job summary

Weightmans is seeking a Facilities Assistant to manage front and back of house services, including Reception, hospitality, telephony and the Post room. You will oversee meeting room standards, catering for events, and stock control, while handling mail, archiving, and ad-hoc legal admin tasks.

The role requires a friendly, team-focused approach, strong organisation, and excellent time management to operate in a fast-paced law firm environment.

Qualifications

• Friendly and approachable
• Team player
• Ability to work in a fast paced environment
• Good communication skills
• Well organised with an ability to prioritise tasks
• Good time management

Responsibilities

• Manage front and back of house services including Reception, hospitality, telephony and Post room
• Maintain high standard of meeting rooms and coordinate setup/clearing as required
• Replenish catering supplies and manage stock of tea, coffee, sugar, crockery
• Handle telephony tasks: answer calls, maintain extension lists and pass messages promptly
• Open, sort and distribute mail, scan post, and manage courier deliveries
• Oversee bulk copying, binding, stationery ordering and outbound mail
• Archive and perform occasional legal admin tasks as required
• Adhere to office SOPs and maintain confidentiality of client information

Skills

Reception duties

Hospitality

Communication skills

Time management

Organisation

Job description

Weightmans is seeking a Facilities Assistant to manage front and back of house services, including Reception, hospitality, telephony and the Post room. You will oversee meeting room standards, catering for events, and stock control, while handling mail, archiving, and ad-hoc legal admin tasks.

The role requires a friendly, team-focused approach, strong organisation, and excellent time management to operate in a fast-paced law firm environment.