Healthcare Admin & File Coordinator (11am-7pm)

Weightmans; Liverpool; On-site; GBP 20,000 - 26,000; Full time

Job summary

Weightmans in Liverpool is seeking an Administration Assistant to support the Healthcare team, ensuring efficient operation of the unit and accurate handling of files.

You will open new files, perform checks, maintain records, process post via FlowMatrix, and handle electronic filing. The role requires GDPR compliance and data-security discipline.

Proficiency with Microsoft tools and MatterSphere is essential, and you will contribute to billing support and training while aligning with our values.

Qualifications

• Experience in general administration and file management.
• Familiar with GDPR checking and data security procedures.
• Proficient with Microsoft Office and the MatterSphere platform.

Responsibilities

• Open new files including checks and setup.
• General file maintenance and record keeping.
• Carry out general administrative tasks and billing support as needed.
• Process incoming post and extract key dates.
• Electronic filing and GDPR checks of medical records.
• Ensure data security procedures are followed at all times.
• Close files and archive appropriately.
• Keep all file information updated and adhere to team SLAs.
• Liaise with support teammates to manage workload.
• Participate in training and development opportunities.
• Resolve minor IT problems and use Microsoft and MatterSphere.

Skills

General administration

GDPR compliance

Communication skills

Tools

Microsoft Office

MatterSphere

Job description

Weightmans in Liverpool is seeking an Administration Assistant to support the Healthcare team, ensuring efficient operation of the unit and accurate handling of files.

You will open new files, perform checks, maintain records, process post via FlowMatrix, and handle electronic filing. The role requires GDPR compliance and data-security discipline.

Proficiency with Microsoft tools and MatterSphere is essential, and you will contribute to billing support and training while aligning with our values.