Office Reception & Facilities Specialist

March Personnel; Staines-upon-Thames; On-site; GBP 25,000 - 34,000; Full time

Job summary

March Recruitment in the United Kingdom is seeking an organised and personable Office Reception & Facilities Coordinator. You will be the first point of contact for visitors, manage reception enquiries, and coordinate meeting rooms, catering and AV for both in-person and virtual meetings.

You will also support health and safety administration, maintain facilities records, and assist the Executive Assistant to the CEO with travel, events and expenses.

Qualifications

• Excellent organisational and time-management skills.
• Professional, approachable communication skills.
• Strong attention to detail and high standards of work.

Responsibilities

• Act as the first point of contact, welcoming visitors and managing reception enquiries.
• Coordinate meeting room bookings, catering, layouts and AV for in-person and virtual meetings.
• Ensure reception, meeting rooms and communal areas are clean, well-equipped and welcoming.
• Manage office supplies, security fobs, parking permits and records.
• Coordinate building maintenance, supplier liaison and safety compliance where required.
• Support Health & Safety admin including minute-taking and action tracking.
• Assist Executive Assistant to the CEO with document prep, travel and events.
• Process expenses and help with travel arrangements in line with policies.

Skills

Organisational skills

Time management

Communication (written and verbal)

Attention to detail

Prioritisation

Proactive mindset

IT literacy

Microsoft Office

Teamwork

Discretion & confidentiality

Tools

Microsoft Office

Job description

March Recruitment in the United Kingdom is seeking an organised and personable Office Reception & Facilities Coordinator. You will be the first point of contact for visitors, manage reception enquiries, and coordinate meeting rooms, catering and AV for both in-person and virtual meetings.

You will also support health and safety administration, maintain facilities records, and assist the Executive Assistant to the CEO with travel, events and expenses.