Office Reception & Facilities Co-ordinator

Layka Recruitment; Staines-upon-Thames; On-site; GBP 26,000 - 38,000; Full time

Job summary

Layka Recruitment Ltd. in the UK seeks an organised Office Reception and Facilities Coordinator to support the day-to-day running of a busy head office.

The role blends front-of-house duties with facilities coordination and admin support across the organisation. You will lead reception, welcome visitors, manage meeting rooms, catering, post and deliveries, and help maintain a safe, present office by arranging maintenance and liaising with suppliers.

Qualifications

• Strong organisational and communication abilities.
• Ability to manage competing priorities and deadlines.
• Professional front-of-house and administrative skills.

Responsibilities

• Lead reception and provide a welcoming atmosphere for visitors.
• Coordinate meeting rooms, catering, post, deliveries and office supplies.
• Support facilities checks, maintenance arranging and supplier liaison.

Skills

Organisational skills

Effective communication

Proactive

Interpersonal skills

Job description

We are looking for an organised, proactive and approachable Office Reception and Facilities Coordinator to support the smooth day-to-day running of a busy head office. This is a varied role that combines front-of-house responsibilities, facilities coordination and administrative support across the organisation.

You will lead reception services and provide a professional welcome to visitors, while coordinating meeting rooms, catering, post, deliveries and general office supplies. You will also help maintain a safe, efficient and well-presented working environment by supporting facilities checks, arranging maintenance, liaising with suppliers and contractors and keeping accurate records.

Alongside these duties, you will provide administrative support to the Health and Safety team and the Executive Assistant to the CEO. This will include coordinating meetings, taking minutes, tracking actions, arranging travel, processing expenses and helping to organise company events.

We are looking for someone with strong organisational and communication skills who can manage competing priorities, work accurately and build effective relationships with colleagues, visitors and external contacts. You should be confident using your initiative, resolving day-to-day issues and escalating matters appropriately when required.

This is an excellent opportunity to join the team in a broad and hands-on role that makes an important contribution to the effective running of the organisation.

Please note this role is an office-based role, Monday-Friday, in Staines upon-Thames and is being offered on a 12-month fixed-term contract.