Office Manager / Team Assistant

Bain and Gray; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A boutique executive search firm in London is offering an exciting opportunity for a proactive graduate. This role involves research and administrative support, focusing on identifying potential companies, managing office supplies, and ensuring smooth operations. The ideal candidate should possess strong communication and organisational skills, along with a keen attention to detail. This position serves as a fantastic entry point into multiple industries, offering exceptional progression potential.

Qualifications

• Proactive graduate eager to learn and develop strong research skills.
• Must have excellent communication and organisational skills.

Responsibilities

• Identify potential target companies across multiple sectors.
• Build long lists and map talent.
• Prepare client report summaries.
• Conduct research and produce candidate briefing documents.
• Monitor industry news and circulate insights internally.
• Manage office supplies and maintain stock levels.
• Assist with meeting materials and preparation.
• Provide general admin support including data entry and filing.
• Help organise internal events and meetings.
• Support CRM development and business activities.
• Assist with invoicing and account management.
• Ensure the office remains tidy, welcoming, and professional.

Skills

Attention to detail

Communication skills

Organisational skills

Curiosity

Motivation

Education

Graduate degree

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

A lovely position has come up working for boutique executive search firm located in beautiful offices just off Hanover Square. With a close-knit team, this is an exciting opportunity within a dynamic, high‑performing environment. The firm works across fast‑moving sectors including hospitality, travel, leisure, luxury brands, and more.

This role offers exceptional progression potential. It’s ideal for a bright graduate eager to develop strong research and business skills. Even if you’re not certain about a long‑term career in executive search, the exposure you’ll gain—working with an impressive roster of clients—makes this an outstanding springboard into many industries.

What You’ll Be Doing Research & Insight

• Identifying potential target companies across multiple sectors
• Building long lists and mapping talent
• Preparing client report summaries
• Conducting research and producing candidate briefing documents
• Monitoring daily industry news and circulating insights internally

Administrative Support

• Managing office supplies and maintaining stock levels
• Assisting with meeting materials and preparation
• Providing general admin support including data entry, filing, and document creation
• Helping organise internal events and team meetings
• Supporting CRM development and business development activities
• Assisting with invoicing and basic account management

Office Coordination

• Ensuring the office remains tidy, welcoming, and professional
• Liaising with building management, cleaners, and suppliers to keep operations running smoothly

The Ideal Candidate

• A proactive, intelligent graduate with strong attention to detail
• Someone curious, motivated, and eager to learn
• Excellent communication and organisational skills

A team player who enjoys contributing to a positive office environment

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

For clients

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