Office Manager & PA to MD

Synergy Recruitment Ltd; Cheadle Hulme; On-site; GBP 48,000 - 52,000; Full time

Benefits offered by this job

Annual bonus

Christmas shutdown

Job summary

Synergy Recruitment Ltd is seeking an Office Manager & PA to the MD for a growing business in Cheadle. You will be the go-to person for audits, compliance, HR and MD support, with a trusted, proactive approach.

The role is technically focused in a regulated environment; pace matters more than years of experience. It is office-based with occasional quiet days, offering a competitive salary and an annual bonus based on performance.

Qualifications

• Previous experience in a similar role.
• Good Excel skills, including building spreadsheets and trackers and doing calculations.
• Confidence with IT and the ability to pick up lots of different systems and online portals quickly.
• Experience working with senior people, both inside and outside the business.

Responsibilities

• Support the MD and senior managers with meetings, reports and travel bookings.
• Be the first point of contact for IT issues, urgent requests and staff matters.
• Maintain compliance trackers for ISO standards and prepare for external audits.
• Oversee accreditations across online portals and monitor renewals.
• Prepare company information and documents for tenders.
• Line manage an Administrator and coordinate HR admin with external provider.
• Raise purchase orders and assist the accountant with invoices and payments.

Skills

Excel

IT savviness

Stakeholder management

Tools

ISO trackers

HR portals

Job description

Variety is the spice of life, and this role has plenty of it

As Office Manager & PA to MD for a growing business in Cheadle, you'll be the person everyone turns to, whether they need something sorting, a calm head or just someone to listen.

You'll have a really varied role, from audits and compliance to HR and supporting the MD, and you'll be trusted to get on with it, as the MD doesn't micromanage.

It's a technical, heavily regulated environment with lots to learn, so our client cares more about how quickly you pick things up than how many years you've been doing it.

You’ll be working in a quiet office, and some days you might be the only one in. If you love a lively, buzzing office this probably isn’t for you, but if you like to focus and get your teeth into things, you'll fit right in.

Benefits and details of the Office Manager & PA to MD role

Office-based in Cheadle Hulme

Salary: £50,000 per annum

Hours: 37.5 hours per week

Annual Christmas shutdown, closing the day before Christmas Eve and reopening in January

Annual bonus based on company performance

What will you be doing as the Office Manager & PA to MD?

• Being the MD's trusted sounding board and supporting him and the senior managers with meetings, reports and travel bookings
• Being the first port of call when something goes wrong, whether that's an IT issue, getting hold of the right person urgently or a staff matter
• Keeping on top of the compliance trackers for the company's four ISO standards and getting everything ready for four external audits a year
• Looking after the company's accreditations across several online portals, checking them regularly and keeping track of renewals
• Pulling together company information and documents for tenders
• Line managing an Administrator
• Being the main contact for the company's external HR provider and looking after contracts, onboarding and HR admin from start to finish
• Raising purchase orders and helping the accountant with credit card statements, invoices and chasing payments

What do you need in order to be considered for the role of Office Manager & PA to MD?

• Previous experience in a similar role
• Good Excel skills, including building spreadsheets and trackers and doing calculations
• Confidence with IT and the ability to pick up lots of different systems and online portals quickly
• Experience working with senior people, both inside and outside the business