Office Manager

i2i Recruitment Limited; Cheltenham; On-site; GBP 32,000 - 35,000; Part time

Benefits offered by this job

Pension provision following probation

Training and support provided

Annual team trip

Time off between Christmas and NewYear

Job summary

i2i Recruitment Limited is seeking a proactive Office Administrator to support finance, admin, HR and marketing in our Cheltenham office. The role is part-time across five days with varied responsibilities and close collaboration with the Directors.

You will manage calls, invoices, expenses and office operations, helping keep the business running smoothly. The role offers training, pension after probation, a supportive team, and a friendly, collaborative culture.

Qualifications

• Previous office administration or office management experience.
• Experience with general finance administration, particularly invoicing.
• Strong organisational and time management skills.
• Confident communication skills, both written and verbal.
• A friendly, caring and proactive approach to supporting colleagues and clients.

Responsibilities

• Managing incoming calls, emails and client enquiries, acting as a friendly first point of contact.
• Supporting the smooth day-to-day running of the office.
• Taking responsibility for sending client invoices and proactively chasing outstanding payments.
• Coordinating invoice payments across the business.
• Assisting with expense management, petty cash and budget administration.
• Managing schedules, meetings and internal communications.
• Maintaining office supplies, stationery and refreshments.
• Ensuring meeting rooms are organised and ready for use.
• Assisting Directors with marketing initiatives and wider business support activities.
• Providing general administrative support to keep the business running efficiently.

Skills

Office administration

Invoicing

Organization

Communication

Proactive approach

Tools

Xero

Job description

What’s in it for you?

• Part-time hours across five days per week
• £32000 - £35000 Pro Rata
• A varied role with responsibility across finance, administration, HR and marketing
• The opportunity to work closely with Directors and play a key role in the day-to-day running of a growing business
• A supportive, inclusive and collaborative working environment within a small, dynamic team
• A fun team culture with team-building activities and an annual team trip
• Time off between Christmas and New Year
• Pension provision following successful completion of probation
• Training and support provided to help you settle into the role

Must have’s

• Previous office administration or office management experience
• Experience with general finance administration, particularly invoicing
• Strong organisational and time management skills
• Confident communication skills, both written and verbal
• A friendly, caring and proactive approach to supporting colleagues and clients

Nice to have’s

• Experience using Xero or similar accounting software
• Commercial experience
• Experience supporting marketing activities and marketing administration
• Knowledge of employee benefits administration
• Experience monitoring holiday and sickness records
• Previous exposure to budget management or petty cash administration

So, what will you be doing?

• Managing incoming calls, emails and client enquiries, acting as a friendly first point of contact
• Supporting the smooth day-to-day running of the office
• Taking responsibility for sending client invoices and proactively chasing outstanding payments
• Coordinating invoice payments across the business
• Assisting with expense management, petty cash and budget administration
• Managing schedules, meetings and internal communications
• Maintaining office supplies, stationery and refreshments
• Ensuring meeting rooms are organised and ready for use
• Assisting Directors with marketing initiatives and wider business support activities
• Providing general administrative support to keep the business running efficiently

Our mission of 'Making Recruitment Personal' also means making recruitment fair. As a result, we are committed to reviewing every application with a sense of diversity and inclusion. We strive to personally connect with each applicant, but due to the number of applications we receive, this is not always possible. We will still aim to update you on your application, regardless of if it’s successful.