Finance & Administration Officer

The Paperweight Trust; United Kingdom; On-site; GBP 21,000 - 28,000; Part time

Benefits offered by this job

Flexible part-time hours

Supportive working environment

Meaningful charitable work

Job summary

The Paperweight Trust is seeking a Finance & Administration Officer to support the charity’s day-to-day financial administration from our London Head Office in Hendon. This part-time role offers approximately 20 hours per week and pays £15–£20 per hour, depending on experience.

The successful candidate will maintain financial records, process invoices, record donations, and assist with financial reporting. A proactive, detail-oriented approach and familiarity with Excel are important.

Qualifications

• Experience in a finance, bookkeeping, accounts or administrative role.
• Good understanding of basic accounting principles.
• Excellent IT skills including Microsoft Office (Excel).
• Competent using CRM systems and ability to learn our database.
• Attention to detail and accuracy, with strong organisational skills.
• Excellent written and verbal communication, proactive attitude.

Responsibilities

• Manage day-to-day accounting functions for the charity.
• Process and pay invoices from suppliers in a timely manner.
• Maintain Income and Expenditure ledger and ensure records are up to date.
• Reconcile financial records with bank statements.
• Record donations on the CRM system and issue donor acknowledgements.
• Assist with preparation of financial information and reports.
• Support budgeting and charity statistics as required.

Tools

Excel

CRM systems

Accounting software

Job description

We are seeking a reliable and enthusiastic Finance & Administration Officer, to support the Charity in its day-to-day financial administration.

Location: London Head Office, Hendon
Hours: Part-time – approximately 20 hours per week
Pay: £15–£20 per hour, depending on experience

Closing date for applications: Wednesday 30 September 2026

Applications will be reviewed on a rolling basis and suitable candidates may be invited to interview before the closing date. We reserve the right to close applications early if a suitable candidate is appointed. Early applications are therefore encouraged.

Based in our Head Office, this is a varied and rewarding role that is ideal for someone who enjoys working with numbers, is highly organised, and takes pride in supporting a charitable organisation’s mission.

The successful candidate will be responsible for maintaining accurate financial records, processing payments, sending receipts/thank you messages, recording donations, and assisting with financial reporting. There is also potential for the role to develop to include producing charity statistics and involvement in budgeting.

About

What We Offer

• Flexible part-time working hours.
• A supportive and friendly working environment.
• Opportunity to contribute to meaningful charitable work.

Key Responsibilities

• Manage the day-to-day accounting function of the charity.
• Process and pay invoices from suppliers, creditors, and service providers in a timely manner.
• Maintain the Income and Expenditure (I&E) ledger and ensure records are accurate and up to date.
• Reconcile financial records with bank statements.
• Review and reconcile credit card statements against supporting receipts and documentation.
• Process Staff and Trustee Expenses claims.
• Maintain organised financial records and supporting documentation.
• Record donations accurately on the charity’s CRM database from a variety of sources.
• Issue acknowledgements and thank-you communications to donors promptly and professionally.
• Ensure donor information is handled confidentially and in accordance with data protection requirements.
• Assist with the preparation of financial information and reports as required.
• Potential to support the compilation of charity statistics and performance data.
• Potential involvement in annual budgeting and financial planning processes.

Person Specification

• Previous experience in a finance, bookkeeping, accounts, or administrative role.
• Good understanding of basic accounting principles.
• Excellent IT skills, including Microsoft Office applications (particularly Excel).
• Competent using CRM systems with the ability to learn and work with our database.
• Ability to work independently with strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Positive, flexible, and proactive attitude.
• Willingness to learn new software systems and processes.
• Versatile and adaptable approach to work.
• Trustworthy and able to handle confidential information appropriately.
• Supportive of the values and objectives of a charitable organisation.
• Experience working within a charity or not-for-profit organisation.
• Experience using accounting software and/or case management systems.

Safeguarding & Safer Recruitment
Paperweight is committed to safeguarding and promoting the welfare of the people we support. We follow safer recruitment practices and expect all staff, volunteers and trustees to share this commitment. Appointment to this post is subject to satisfactory pre-employment checks, including references and an enhanced DBS check where appropriate.