Office Manager

Aksia; London; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is looking for an Office Manager to support its London team. This role involves a variety of administrative tasks, from reception duties to managing office supplies and ensuring health and safety compliance. The ideal candidate will have 2-4 years of relevant experience, particularly in finance, and must demonstrate strong organizational and communication skills. This is a fantastic opportunity to join a dynamic team in a vibrant office environment, contributing to the smooth operation of the office while enjoying a collaborative atmosphere.

Qualifications

• 2-4+ years of relevant experience, preferably in finance.
• Strong attention to detail and adaptability to change.

Responsibilities

• Reception duties including answering calls and handling client requests.
• Maintaining office inventory and managing budgets, expenses, and invoices.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Multitasking

Proactive Attitude

Job description

Join to apply for the Office Manager role at Aksia.

Aksia is a New York-based alternative investments research and advisory firm with main offices in New York, Tokyo, and London. We are seeking an office manager to support our London office and team. This role requires working in-person at Aksia’s London office five days a week.

Responsibilities include:

• Reception duties, including answering calls and handling client requests
• Processing mail and arranging courier services
• Greeting visitors, coordinating meetings, and preparing meeting rooms with refreshments
• Ordering weekly office supplies and food
• Maintaining office inventory and managing budgets, expenses, and invoices
• HR administration: tracking holidays, sickness, absences, onboarding/offboarding, maintaining employee handbook
• Ensuring health and safety compliance
• Building management: attending tenant meetings, reviewing service charges, coordinating maintenance
• Assisting with regulatory deadlines and reporting
• Booking travel and managing employee expenses
• Planning team outings

Requirements and Skills:

• 2-4+ years relevant experience, preferably in finance
• Proactive, organized, and able to multitask and communicate effectively
• Strong attention to detail and adaptability to change
• Curious and confident in asking questions
• Collaborative and professional with a positive attitude
• Legal right to work in the UK

Additional Information:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Technology, Information and Internet