Office Manager

Symphony Industrial AI, Inc.; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Manager to ensure smooth operations in London and Dublin. This role involves overseeing daily office administration, managing resources, and coordinating meetings while providing virtual support to regional offices. The ideal candidate will possess strong organizational, communication, and project management skills, with a focus on creating an effective work environment. Join a dynamic team that values innovation and collaboration in a fast-paced setting, where your contributions will significantly impact the company's operations across multiple locations.

Qualifications

• Strong organizational and planning skills in a fast-paced environment.
• Proven experience as an Office Manager or similar role.

Responsibilities

• Oversee daily office administration and manage resources.
• Coordinate meetings and support teams across EMEA.

Skills

Organizational Skills

Time Management

Attention to Detail

Problem-Solving

Communication Skills

Project Management

Education

Bachelor's degree in Business Administration

Equivalent Work Experience

Tools

MS Office (Excel, Word, Outlook)

Office Management Software

Job description

Introduction

JOIN US! We are seeking an Office Manager for our team based in London.

As an Office Manager at SymphonyAI, you will play a key role in ensuring the smooth operation of our London and Dublin offices, while also providing virtual support to other offices in the EMEA region. This role involves spending at least 4 working days per month in Dublin.

You will oversee daily office administration, manage resources, coordinate meetings, and support our diverse teams. Your responsibilities include organizing office operations and procedures, managing communication within the team and with external partners, maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness, communication, and safety. Additionally, you will handle office budgets, resolve administrative issues, and oversee the onboarding process for new employees.

Job Description

What you will bring to SymphonyAI:

1. Strong organizational and planning skills in a fast-paced environment.
2. Excellent time management skills with the ability to multi-task and prioritize.
3. Strong attention to detail and problem-solving skills.
4. A creative mindset with the ability to suggest improvements.
5. Exceptional written and verbal communication skills for interacting at all organizational levels.
6. Project management skills to oversee and coordinate multiple tasks across offices in the EMEA region.

Requirements/Qualifications:

1. Bachelor's degree in business administration, management, or a related field, or equivalent work experience.
2. Proven experience as an Office Manager, Front Office Manager, Administrative Assistant, or similar role.
3. Knowledge of office management responsibilities, systems, and procedures.
4. Proficiency in MS Office (Excel, Word, Outlook).
5. Experience with office management software.
6. Ability to manage budgets and financial operations.
7. Familiarity with email scheduling tools and calendars.
8. Availability to work from our London office, with a minimum of 4 days per month in Dublin, and support regional offices virtually across EMEA.
9. Project management experience is a plus.

About Us

SymphonyAI is building the leading enterprise AI SaaS company for digital transformation across industries such as retail, consumer packaged goods, financial crime prevention, manufacturing, media, and IT service management. Since 2017, SymphonyAI has served over 1500 enterprise customers globally and employs over 3,000 professionals across more than 30 countries.

Visit here for more information about our hiring practices, culture, and values.