Office Manager

Worldwide Currencies Ltd; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the financial sector is seeking an experienced Office Manager to ensure the smooth operation of their London office. The role involves supporting senior leadership, managing office logistics, and overseeing HR functions. The ideal candidate will have strong organisational and communication skills, with a proven track record in office management.

Qualifications

• Proven experience in office management or a similar role.
• Ability to handle sensitive information with discretion and confidentiality.

Responsibilities

• Oversee daily operations of the London office.
• Manage office space and infrastructure needs.
• Liaise with external HR provider for HR matters.

Skills

Communication

Organisational Skills

Attention to Detail

Interpersonal Skills

Tools

Microsoft Office Suite

Job description

Job Description

We are seeking a highly organised, proactive, and experiencedOffice Managerto oversee the smooth and efficient day-to-day operations of our London office. This is a central role that interacts with staff at all levels, ensuring the workplace runs seamlessly while providing direct support to senior leadership.

Key Responsibilities:

·Primarily report to the Chairman of the Group and provide administrative support to the Chairman, CEO and the Board of Worldwide Currencies.

·Oversee front-of-house and ensure the effective daily running of the London office.

·Serve as the primary contact for vendor selection, onboarding, and ongoing vendor management.

·Contribute to office budget planning and prepare regular reports.

·Manage office space and infrastructure needs, including moves, additions, and changes to workstations

·Take and distribute minutes from board, senior management, and committee meetings.

·Maintain day-to-day operations including office supplies, equipment, and service providers.

·Liaise with the external HR provider, manage HR related matters maintaining properHR records

·Oversee onboarding for new hires, including contracts, references, and first-day induction.

·Collaborate with the company’s accountants to manage daily finances, pay invoices, and submit accurate records.

·Prepare monthly commission, payroll, and pension reports.

·Administer the company pension and private medical insurance schemes.

·Act as the point of contact for building management, landlords, and fellow tenants on all building-related matters.

·Organise seasonal and special events for staff.

Key Requirements & Qualifications:

Essential:

• Proven experience in office management or a similar role.
• Exceptional written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple projects.
• High attention to detail and accuracy.
• Excellent interpersonal skills with the ability to work across all levels of the organisation.
• Solid understanding of Health & Safety requirements in the workplace.
• Proficiency in Microsoft Office Suite, especially Excel along with aptitude for learning new software systems
• Ability to handle sensitive information with discretion and confidentiality.