Office Manager

Chiltern Recruitment Ltd; High Wycombe; Hybrid; GBP 33,000 - 40,000; Full time

Job summary

An established specialist provider is on the lookout for a proactive Office Manager to ensure seamless daily operations in a vibrant office environment. This dynamic role involves multitasking and strong communication skills, supporting senior leadership, managing administrative tasks, and enhancing customer care. With a competitive salary and hybrid work opportunities, this position offers a chance to contribute to meaningful community initiatives while maintaining high standards across office management. Join a collaborative team in High Wycombe and make a difference in a supportive workplace.

Benefits

Free onsite parking

Collaborative office environment

Opportunities for community initiatives

Varied day-to-day responsibilities

Qualifications

• Strong knowledge of administrative systems and excellent multitasking skills.
• Confident communicator comfortable with internal and external liaison.

Responsibilities

• Coordinate administrative tasks and support defect management.
• Provide PA support to the MD and maintain office functions.

Skills

Multitasking

Communication Skills

Attention to Detail

Self-Motivated

Tools

Microsoft Office

Adobe PDF

Job description

An established specialist provider is seeking a proactive Office Manager to support the smooth running of daily operations from their High Wycombe office. Offering a competitive salary of up to £40,000, this varied position would suit someone highly organised, with strong communication skills and a can-do attitude.

This is a key administrative support role, working closely with internal stakeholders including the senior leadership team, Aftercare Manager, and project teams, while maintaining high standards across office management and customer care.

Key Responsibilities:

• Assist with defect management by coordinating administrative tasks, logging issues, emailing subcontractors, and monitoring completion timelines.
• Schedule appointments and support the end-of-defects (EOD) process.
• Provide PA-style support to the company’s MD, including scheduling meetings and organising business events.
• Contribute to Social Value initiatives by maintaining activity logs and helping plan community engagement efforts.
• Support ongoing compliance by managing training records, booking sessions, and tracking certifications.
• Administer the company’s absence and office booking platforms
• Maintain day-to-day office functions—ordering supplies, distributing post, and ensuring common areas remain tidy and welcoming.
• Handle calls, manage inboxes, take messages, and maintain accurate internal databases.
• Update subcontractor records and questionnaires to support procurement and estimating.
• Liaise with external suppliers (e.g. printing and courier services) and assist with document preparation, signage, and tender presentations.
• Assist in the compilation of O&M manuals and setup for new projects
• Oversee office utilities including the server tape rotation and kitchen upkeep.
• Monitor and approve invoices related to general office operations.

About You:

• Excellent multitasking skills and attention to detail.
• Confident communicator, comfortable liaising with internal teams and external partners.
• Strong working knowledge of administrative systems and Microsoft Office; Adobe PDF editing experience is a bonus.
• Self-motivated, with a willingness to help wherever needed.

What’s On Offer:

• Hybrid opportunities
• Competitive salary between £33,000–£40,000 depending on experience.
• Collaborative office environment with varied day-to-day responsibilities.
• Opportunities to contribute to meaningful community and sustainability initiatives.
• Convenient location in High Wycombe with free onsite parking.