Office Manager

MavensWood Investments Ltd.; London, Dundee; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking an Office Manager to enhance organizational effectiveness and maintain a vibrant work environment. In this pivotal role, you will oversee administrative duties, manage supplies, and ensure smooth office operations. Your expertise will help improve company procedures and create a welcoming atmosphere for all employees. This position offers a unique opportunity to contribute to a dynamic team while enhancing your skills in a fast-paced environment. If you are organized, detail-oriented, and passionate about office management, this role is perfect for you.

Qualifications

• Proven experience as an Office Manager or Administrative Assistant.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage office supplies and equipment maintenance.
• Coordinate with vendors for cleaning and catering services.

Skills

Office Management

MS Office

Problem Solving

Communication Skills

Organizational Skills

Education

High School Degree

Administrative Assistant Qualification

Tools

MS Excel

MS Outlook

Office Machines

Job description

Job role:

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Ideally, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities:

• Manage emails
• Manage Supplies
• Office equipment maintenance
• Bills payments
• Shopping / office eateries stock management
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Visitors engagement
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Coordinate with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements:

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus