Office Manager

VIBZ SERVICES LTD; Greater London; On-site; GBP 41,000 - 44,000; Full time

Job summary

A specialist contractor in construction is seeking an experienced Office Manager to oversee daily operations in a fast-paced environment. Responsibilities include managing office supplies, improving workflow efficiency, and coordinating office schedules. The ideal candidate will possess strong organisational skills, experience with budget management, and a relevant degree. This full-time role offers a salary between £41,000 and £44,000 yearly, ensuring compliance with health & safety and GDPR standards.

Qualifications

• Proven experience as an Office Manager.
• Experience managing budgets, procurement, and supplier relationships.
• Understanding of health & safety, GDPR, and workplace compliance requirements.

Responsibilities

• Oversee day-to-day running of the office, ensuring a safe, organized, and efficient working environment.
• Manage office supplies, equipment and maintenance contracts.
• Identify areas for improving workflow efficiency and administrative processes.
• Develop and implement systems to support operational productivity.
• Coordinate office schedules and staff calendars.

Skills

Strong organisational abilities

Multitasking

Time-management

Strong communication skills

Education

Relevant master's or bachelor's degree

Job description

Duties & Responsibilities

• Oversee day-to-day running of the office, ensuring a safe, organised, and efficient working environment.
• Manage office supplies, equipments and maintenance contracts.
• Identify areas for improving workflow efficiency and administrative processes.
• Develop and implement systems to support operational productivity.
• Coordinate office schedules, staff calendars, meeting rooms, and travel arrangements.
• Maintain training logs for site operatives.
• Ensure meeting rooms, communal areas, and workstation setups are organised and compliant.
• Supervise administrative staff, assigning tasks and monitoring performance.
• Raise and process purchase orders, supplier invoices, and delivery notes.
• Assist with cost tracking, petty cash, expenses, and month-end reporting.
• Serve as a key point of contact for clients, suppliers, and subcontractors.
• Draft emails, letters, and formal documentation on behalf of management.
• Provide administrative support to directors.
• Support onboarding processes for new staff.
• Ensure adherence to GDPR, data security, health & safety, and company compliance standards.

Qualifications, Skills & Experience

• Proven experience as an Office Manager.
• Strong organisational, multitasking, and time‑management abilities.
• Experience managing budgets, procurement, and supplier relationships.
• Strong written and verbal communication skills.
• Understanding of health & safety, GDPR, and workplace compliance requirements.
• Relevant master or bachelor degree.

Experience: Required
Employment: Full‑time
Salary: £41,000 – £44,000 yearly

About VIBZ SERVICES LTD

VIBZ SERVICES LTD is legally classified as a specialist contractor in construction work, able to carry out a wide range of building, finishing and maintenance tasks required throughout a project.